[wplug-board] Membership meetings

[David Ostroske]

On 2/7/06, Bill Moran <wmoran at potentialtech.com> wrote:
> Looking at the schedule, I think it would be practical to schedule a
> membership meeting for March 5.  I believe the idea of having the
> meeting 10:00 - 11:00 is a good one, and we can then have the rest
> of the installfest.

March 5 is a Sunday, which is sort of an odd time for a membership
meeting. Could we do this on March 11 instead? We could still do a
10-11 meeting, and it corresponds with a GUM.

> I feel that trying to schedule a membership meeting for this coming
> Saturday is not such a good idea, as we won't have enough time to
> get all the ducks in a row, and our time on the 11th is limited.

Agreed. But I would like to float the idea of having a Board Meeting
on the 11th, if we can do that.

> The following are a number of things I'd like to have occur.  I'm
> interested in feedback on this:
>
> 1) An announcement should go out ASAP.  This week would be good.

This is a good idea. However, I'll be out of town for the next few
days, and I won't be back until Friday. I'll try to get an
announcement together, but I might need Beth to back me up.

> 2) Can we reserve an actual room from 10:00 - 11:00 for the
>    meeting (in addition to the atrium)?
> 3) The following groups should have someone present to provide a
>    report:
>  a) Treasurer (will you be there, Patrick?)
>  b) All committees
>  Even if the report is "nothing to report", there should be someone
>  there to give it.
> 4) Of course, David will need to have a current membership roster,
>    as well as the previous meeting's minutes for approval.

The membership roster's easy to get from the website. As for prior
draft minutes, we haven't had an official meeting since last November.
I've got those minutes, so no worries. I can make handouts if they're
needed.

> 5) We need to set an agenda for the meeting.  We should discuss any
>    business to propose, then ask the membership if they have any
>    business they'd like added to the agenda.

This is the place to start putting that agenda together!

So far for the meeting, we have:
* PR Committee

Is there more to add? The whole "Passing the Penguin" language is due
to be reintroduced, but I'll hold off on that right now.

[...]
> I'm also going to try to run this meeting a little more formally.
> Based on the stuff we've discussed at the board meetings, I'd like
> to _try_ to run membership meetings the same way: i.e. tight, strict
> meetings where we get our work done and get out as quickly as is
> practical.

I'm all for that!

--
David Ostroske <eksortso at gmail.com>