[wplug-board] Membership meetings

Bill Moran wmoran at potentialtech.com
Tue Feb 7 12:09:42 EST 2006

Hello all,

Looking at the schedule, I think it would be practical to schedule a
membership meeting for March 5.  I believe the idea of having the
meeting 10:00 - 11:00 is a good one, and we can then have the rest
of the installfest.

I feel that trying to schedule a membership meeting for this coming
Saturday is not such a good idea, as we won't have enough time to
get all the ducks in a row, and our time on the 11th is limited.

The following are a number of things I'd like to have occur.  I'm
interested in feedback on this:

1) An announcement should go out ASAP.  This week would be good.
2) Can we reserve an actual room from 10:00 - 11:00 for the
    meeting (in addition to the atrium)?
3) The following groups should have someone present to provide a
  a) Treasurer (will you be there, Patrick?)
  b) All committees
  Even if the report is "nothing to report", there should be someone
  there to give it.
4) Of course, David will need to have a current membership roster,
    as well as the previous meeting's minutes for approval.
5) We need to set an agenda for the meeting.  We should discuss any
    business to propose, then ask the membership if they have any
    business they'd like added to the agenda.

We've had some trouble getting membership meetings off the ground up
till now.  I think a lot of that has been the craziness of the
venue.  Now that the venue has stabilized, we need to focus on the
next part.

I'm also going to try to run this meeting a little more formally.
Based on the stuff we've discussed at the board meetings, I'd like
to _try_ to run membership meetings the same way: i.e. tight, strict
meetings where we get our work done and get out as quickly as is

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