[wplug-board] Minutes from board meeting: October 14, 2005

[Mark Dalrymple]

Minutes for WPLUG Board Meeting
Wednesday October 14, 2005, 9:00 AM
Virtual meeting via IRC (IRC Chat log appended at the end)

CALL TO ORDER
The meeting was called to order at 9:09 AM.

Board members present at the meeting were:
   * Beth Lynn Eicher (bethlynn), Chair
   * Mark Dalrymple (markd2), Secretary

Also in attendance:
   * no others

1. Reading and Approval of Minutes from 10/05/05
The minutes for October 5, 2005 were adopted.

Next meeting: a virtual meeting, October 17. 2005, 9:00 AM


2. Reports of Officers, Boards, and Standing Committees

Report from the chair
* There has been some confusion on the main discussion list,  
wplug at wplug.org, regarding
the usage of dues.  A special order will be introduced to address the  
confusion.

3. Reports of Special Committees

There were none.

4. Special Orders.


Dues are set as $5 per year for membership and will continue to be as
such for at least the tenure of this current board.  Anyone who has
paid dues in the period of November 2004 - September 2005 will be
considered current in dues until September 2006.  Anyone who has paid
dues after September 2005 will be considered current in dues for 12
months from the date they paid dues.

The payment of dues is defined
as the intentional action of either of the following:

A. Paying $5 cash, check, or money order to any board member or David
Ostroske with the stated purpose of dues payment.  (David Ostroske was
previously appointed by the board to be an additional point of contact
for all membership registration and payment issues)

B. Paying via paypal $5 to dues at wplug.org with an account that is
under the prospective or current member's legal name.

In exchange for paying dues, members will have all of the benefits as
explained in the bylaws and they will receive one coupon credit
towards one free pizza lunch at any wplug function.  This credit is
not spendable for meetings where we do not collect funds for
meals. This includes the annual picnic and the annual membership
meeting.

The motion carries.

5. Unfinished Business and General Orders

There was none.


6. New Business
       A. Approval of newly registered members
* William (Bill) Halpin and Cheryl Spengler were accepted as members  
of WPLUG
* Chris Ott, Micheal Semcheski, and Tom Watson were accepted as members
of WPLUG pending payment of each person's respective dues.

Beth Lynn Eicher proposes that the language explaining dues should be
placed on the website. It should be linked from the membership
page. Also, the membership page should be linked on the top bar on all
of the main wplug sites This is in order to resolve Mr. Halpin's issue
with the membership and dues explanations being missing and / or
obscured from the website


The board adjourned at 10:24 AM


[9:09:09 AM] <bethlynn> The Chair, Beth Lynn Eicher, calls to order  
the October 14 board meeting of WPLUG. The time is 9:09am
[9:09:28 AM] * bethlynn identifies as Beth Lynn Eicher
[9:09:35 AM] * markd2 identifies as Mark Dalrymple
[9:10:08 AM] <bethlynn> via the authenitcation methods of the  
freenode networks we are reasonably sure of identity
[9:10:16 AM] <bethlynn> there are no others present
[9:10:46 AM] <bethlynn> first on the agenda is Reading and Approval  
of Minutes from 10/05/05
[9:11:07 AM] <bethlynn> markd2: can you please copy those into the  
channel please?
[9:11:24 AM] <markd2> yes madam chair.  Is it OK if I omit the IRC  
log, and consider that an attachment?
[9:11:36 AM] <bethlynn> yes, please do
[9:11:48 AM] * markd2 begins "reading"
[9:12:08 AM] <markd2> Minutes for WPLUG Board Meeting
[9:12:08 AM] <markd2> Wednesday October 5, 2005, 4:00 PM
[9:12:08 AM] <markd2> Virtual meeting via IRC (IRC Chat log to be  
appended)
[9:12:16 AM] <markd2> CALL TO ORDER
[9:12:16 AM] <markd2> The meeting was called to order at 4:03 PM.
[9:12:17 AM] <markd2> Board members present at the meeting were:
[9:12:17 AM] <markd2>   * Beth Lynn Eicher (bethlynn), Chair
[9:12:17 AM] <markd2>   * Mark Dalrymple (markd2), Secretary
[9:12:17 AM] <markd2> Also in attendance:
[9:12:17 AM] <markd2>   * no others
[9:12:17 AM] <markd2> 1. Reading and Approval of Minutes from 9/22/05
[9:12:17 AM] <markd2> The minutes for September 22, 2005 were adopted.
[9:12:18 AM] <markd2> Next meeting: a virtual meeting, October 14,  
2005, 9:00 AM
[9:12:24 AM] <markd2> 2. Reports of Officers, Boards, and Standing  
Committees
[9:12:25 AM] <markd2> Report from the chair
[9:12:25 AM] <markd2> * Brent Reany has applied for membership
[9:12:25 AM] <markd2> * no other applications for membership since  
the last meeting, Sep 22
[9:12:25 AM] <markd2> * The meeting space in Newell Simon Hall 1507  
has been reserved, but because
[9:12:25 AM] <markd2>   that is CMU's Parent's weekend, there is a  
probability that we may get
[9:12:25 AM] <markd2>   bumped from that space, even though room  
adjustments need 30 days notice.
[9:12:25 AM] <markd2>   We have a backup location at CMU's Hamerslag  
Hall 1112, booked by
[9:12:25 AM] <markd2>   Duncan Hutty.  Therefore we can move forward  
with this date
[9:12:25 AM] <markd2> * An email is being drafted to discuss the  
agenda for the annual membership
[9:12:25 AM] <markd2>   meeting on November 5.  We want people to  
actually show up, so we need some
[9:12:25 AM] <markd2>   fun activities to attract attendance.
[9:12:26 AM] <markd2> 3. Reports of Special Committees
[9:12:26 AM] <markd2> There were none.
[9:12:27 AM] <markd2> 4. Special Orders
[9:12:27 AM] <markd2> There were none.
[9:12:27 AM] <markd2> 5. Unfinished Business and General Orders
[9:12:27 AM] <markd2> * Bert Reany was accepted as a wplug member
[9:12:33 AM] <markd2> 6. New Business
[9:12:33 AM] <markd2>      A. Verification of meeting venue for the  
annual membership meeting
[9:12:33 AM] <markd2>   The date will be November 5, 2005 10am-3pm.  
The venue will be Carnegie
[9:12:33 AM] <markd2>   Mellon University Newell Simon Hall 1507 with  
a backup venue of
[9:12:33 AM] <markd2>   Carnegie Mellon Hamerslag Hall 1112, a  
refreshment budget of
[9:12:33 AM] <markd2>   $150. Opinions will be solicited from the  
membership regarding other
[9:12:33 AM] <markd2>   activities that may occur at the annual  
membership meeting
[9:12:41 AM] <markd2> The motion carried.
[9:12:41 AM] <markd2>   Beth Lynn Eicher and Mark Dalrymple approve  
the public posting of the
[9:12:41 AM] <markd2>   proviso rules handling the transition to the  
wplug website. It should
[9:12:41 AM] <markd2>   be easily accessible from the bylaws page.
[9:12:42 AM] <markd2> The motion carried
[9:12:42 AM] <markd2> The board adjourned at 5:15 PM
[9:12:48 AM] <markd2>
[9:12:56 AM] <markd2> Here endeth the reading
[9:15:17 AM] <bethlynn> I, Beth Lynn Eicher, approve of these minutes
[9:17:21 AM] <markd2> I, Mark Dalrymple, approve of these minutes
[9:17:38 AM] <bethlynn> good. these minutes go into record
[9:18:03 AM] <bethlynn> 2nd on the agenda: "Reports of Officers,  
Boards, and Standing Committees"
[9:18:29 AM] <bethlynn> Mark Dalrymple, have you anything to report?
[9:18:33 AM] <markd2> I do not
[9:19:30 AM] <bethlynn> Beth Lynn Eicher reports that there has been  
some confusion on our main discussion mailing list, wplug at wplug.org,  
regarding the usage of dues
[9:19:44 AM] <markd2> I have not been following that discussion
[9:20:36 AM] <bethlynn> Even though it has been long standing policy  
that the board will use dues for our most expensive expense, meeting  
refreshments, ie pizza
[9:21:12 AM] <bethlynn> and in return each member gets credit for one  
free pizza lunch at a wplug event for paying dues
[9:22:35 AM] <bethlynn> I propose that we make a special order to  
make this official so that it doesn't continue to be an issue
[9:22:45 AM] <markd2> that sounds reasonable
[9:22:56 AM] <bethlynn> but that can wait until we get to the special  
order step of the agenda
[9:23:02 AM] <markd2> ok
[9:23:10 AM] <bethlynn> Beth Lynn Eicher has nothing else to report
[9:23:49 AM] <bethlynn> if there are no other reports, we will  
progress to item 3
[9:23:53 AM] <markd2> ok
[9:24:12 AM] <bethlynn> 3rd item of the agenda is reports of special  
committees
[9:24:33 AM] <bethlynn> Beth Lynn Eicher has nothing to report
[9:27:17 AM] <bethlynn> does Mark Dalrymple have anything to report?
[9:27:21 AM] <markd2> I do not
[9:27:47 AM] <bethlynn> 4th item is Special Orders
[9:28:07 AM] <bethlynn> I propose the following language as a special  
order
[9:29:50 AM] <bethlynn> Dues are set as $5 for membership and will  
continue to be as such for at least the tenure of this current  
board. ...
[9:30:58 AM] <bethlynn> The dues collected will be spent on the  
refreshment fund for WPLUG functions.
[9:31:30 AM] <bethlynn> In exchange for paying dues, members will  
have all of the benefits as explained in the bylaws
[9:31:58 AM] <bethlynn> and they will receive a credit towards free  
pizza at any wplug function.
[9:33:26 AM] <bethlynn> This credit is not spendable for meetings  
were we do not collect funds for meals. This includes the annual  
picnic and the annual membership meeting.
[9:33:53 AM] <bethlynn> s/were we do not/where we do not
[9:34:09 AM] <bethlynn> end of language
[9:34:50 AM] <markd2> Was someone upset that dues money might be  
spent on the picnic or the annual meeting?
[9:34:58 AM] <markd2> (I like the language - it makes sense to me)
[9:35:04 AM] <bethlynn> Beth Lynn Eicher opens the floor to debate.  
Mark Dalrymple, do you have any questions with the language?
[9:36:19 AM] <markd2> I have no questions with the language.  Merely  
a question about the discussion on the mailing list
[9:36:34 AM] <bethlynn> ok, let me find the thread
[9:37:27 AM] <bethlynn> http://www.wplug.org/pipermail/wplug/2005- 
October/026810.html
[9:37:28 AM] <bethlynn> and
[9:37:38 AM] <bethlynn> http://www.wplug.org/pipermail/wplug/2005- 
October/026829.html
[9:38:20 AM] <bethlynn> Beth Lynn Eicher recognizes that the language  
will have to be ammended to answer the questions in the post from Mr.  
Chris Ott
[9:39:02 AM] <markd2> ok
[9:39:19 AM] <markd2> I think I understand the issue now.  I will  
await the amended language.
[9:39:55 AM] <bethlynn> I think we need to reject the current  
language actually
[9:39:59 AM] <markd2> ok
[9:40:36 AM] <bethlynn> Beth Lynn Eicher moves to rejects the current  
language, does Mark Dalrymple second?
[9:40:40 AM] <markd2> yes
[9:41:04 AM] <bethlynn> Beth Lynn Eicher proposes the following  
language as a special order
[9:41:25 AM] <bethlynn> Dues are set as $5 per year  for membership  
and will continue to be as such for at least the tenure of this  
current board. ...
[9:42:59 AM] <bethlynn> Anyone who has paid dues in the period of  
November 2004 - September 2005 will be considered current in dues  
until September 2006.
[9:43:56 AM] <bethlynn> Anyone who has paid dues after September 2005  
will be considered current in dues for 12 months from the date they  
paid dues.
[9:44:41 AM] <bethlynn> The payment of dues is defined as the  
intentional action of
[9:44:48 AM] <bethlynn> either of the following
[9:46:32 AM] <bethlynn> A. Paying $5 cash, check, or money order to  
any board member or David Ostroske. (David Ostroske was previously  
appointed by the board to be an additonal point of contact for all  
membership registration and payment issues)
[9:47:37 AM] <bethlynn> s/ to any board member or David Ostroske. /  
to any board member or David Ostroske with the stated purpose of dues  
payment.
[9:48:56 AM] <bethlynn> B. Paying via paypal $5 to dues at wplug.org  
with an account that is under the propsective or current member's  
legal name.
[9:49:14 AM] <bethlynn> ...
[9:49:39 AM] <bethlynn> In exchange for paying dues, members will  
have all of the benefits as explained in the bylaws
[9:50:15 AM] <bethlynn> and they will receive one coupon credit  
towards one free pizza lunch at any wplug function.
[9:50:22 AM] <bethlynn> This credit is not spendable for meetings  
were we do not collect funds for
[9:50:38 AM] <bethlynn> s/were we do not/where we do not
[9:50:44 AM] <bethlynn> meals. This includes the annual picnic and  
the annual membership meeting.
[9:50:52 AM] <bethlynn> end of language
[9:52:08 AM] <markd2> I like the langauge
[9:52:23 AM] <bethlynn> Beth Lynn Eicher moves to approve this language
[9:52:36 AM] <bethlynn> does Mark Dalrymple second?
[9:52:40 AM] <markd2> i do
[9:53:03 AM] <bethlynn> then the motion carries
[9:53:45 AM] <bethlynn> 5th Unfinished Business and General Orders
[9:54:24 AM] <bethlynn> Beth Lynn Eicher has notihng to propose as  
far as  Unfinished Business and General Orders
[9:54:38 AM] <bethlynn> does Mark Dalrymple?
[9:54:40 AM] <markd2> Ido not
[9:54:52 AM] <bethlynn> then we progress to step 6
[9:55:12 AM] <bethlynn> 6th on the agenda is 6. New Business
[9:55:22 AM] <bethlynn> we only have one item of new business
[9:55:34 AM] <bethlynn> A. Approval of newly registered members
[9:56:38 AM] <bethlynn> Shall I read the names of those who applied  
for membership
[9:56:41 AM] <bethlynn> ?
[9:56:47 AM] <markd2> yes
[9:57:38 AM] <bethlynn> William (Bill) Halpin has paid dues via paypal
[9:58:20 AM] <bethlynn> Chris Ott has not yet paid dues
[9:58:45 AM] <bethlynn> Micheal Semcheski has not yet paid dues
[9:59:06 AM] <bethlynn> Cheryl Spengler has paid dues via paypal
[9:59:25 AM] <bethlynn> Tom Watson has not yet paid dues
[10:00:19 AM] <bethlynn> I think what we can do is vote those who  
have paid dues in right now
[10:00:39 AM] <bethlynn> and the others who haven't paid, we can tell  
them that their membership is pending dues payment
[10:01:08 AM] <bethlynn> so that if they show up tomorrow and pay  
dues, then they can be eligible to be on the ballot
[10:01:33 AM] <bethlynn> what are your feelings on that?
[10:01:43 AM] <markd2> that sounds like a reasonable plan
[10:02:29 AM] <bethlynn> Beth Lynn Eicher proposes that  William  
(Bill) Halpin and Cheryl Spengler will be considered members of WPLUG
[10:02:50 AM] <bethlynn> effective October 14, 2005
[10:03:30 AM] <bethlynn> Beth Lynn Eicher approves, does Mark  
Dalrymple second?
[10:03:33 AM] <markd2> yes
[10:04:02 AM] <bethlynn> William (Bill) Halpin and Cheryl Spengler  
are members of wplug as of today October 14, 2005
[10:06:15 AM] <bethlynn> Beth Lynn Eicher proposes that Chris Ott,  
Micheal Semcheski, and Tom Watson are members of wplug pending the  
payment of each person's respective dues.
[10:07:41 AM] <bethlynn> Beth Lynn Eicher approves, does Mark  
Dalrymple second?
[10:07:56 AM] <markd2> yes
[10:09:31 AM] <bethlynn> the motion carries
[10:12:33 AM] <bethlynn> Beth Lynn Eicher proposes that the language  
explaining dues should be placed on the website. It should be on the  
pages linked from the membership page. Also, the membership page  
should be linked on the top bar on all of the main wplug sites
[10:13:10 AM] <bethlynn> s/ It should be on the pages linked from the  
membership page. / It should be linked from the membership page.
[10:14:28 AM] <bethlynn> This is in order to resolve Mr. Halpin's  
issue with the membership and dues explainations being missing and /  
or obsured from the website
[10:15:53 AM] <bethlynn> Beth Lynn Eicher approves, does Mark  
Dalrymple second?
[10:16:13 AM] <markd2> yes
[10:16:23 AM] <bethlynn> The motion carries
[10:17:46 AM] <bethlynn> Beth Lynn Eicher has no other proposals
[10:17:59 AM] <bethlynn> does Mark Dalrymple?
[10:18:20 AM] <markd2> no
[10:18:52 AM] <bethlynn> Ok, the last thing we need to do is propose  
the next board meeting
[10:20:06 AM] <bethlynn> I'd like to set one for next week so that we  
can see if we have more members to approve
[10:20:12 AM] <markd2> that works
[10:20:20 AM] <bethlynn> and just in case any issues come up this  
Saturday
[10:20:26 AM] <bethlynn> IRC is fine for me
[10:20:28 AM] <markd2> I am travelling the 20th through the 22nd
[10:20:38 AM] <markd2> IRC is fine for me to
[10:20:41 AM] <bethlynn> how does Monday sound?
[10:20:54 AM] <markd2> that sounds good.  monday morning?
[10:21:48 AM] <bethlynn> sure
[10:22:30 AM] <markd2> 9am?
[10:22:31 AM] <bethlynn> there's a 5% chance that I may have to  
postpone. If this is the case, I will email you on Sunday.
[10:22:52 AM] <markd2> that works for me
[10:23:07 AM] <bethlynn> 9am is fine
[10:23:51 AM] <bethlynn> So the next meeting will be October 17,  
2005. 9am on IRC
[10:23:55 AM] <bethlynn> please confirm
[10:24:02 AM] * markd2 confirms
[10:24:23 AM] <bethlynn> If there's nothing else, I think we can ajourn
[10:24:29 AM] <markd2> I have nothing else
[10:24:52 AM] <bethlynn> we are ajourned at 10:24am