[wplug-board] Minutes from board meeting: October 5, 2005
Mark Dalrymple
wplug at badgertronics.com
Wed Oct 26 11:45:20 EDT 2005
Minutes for WPLUG Board Meeting
Wednesday October 5, 2005, 4:00 PM
Virtual meeting via IRC (IRC Chat log appended at the end)
CALL TO ORDER
The meeting was called to order at 4:03 PM.
Board members present at the meeting were:
* Beth Lynn Eicher (bethlynn), Chair
* Mark Dalrymple (markd2), Secretary
Also in attendance:
* no others
1. Reading and Approval of Minutes from 9/22/05
The minutes for September 22, 2005 were adopted.
Next meeting: a virtual meeting, October 14, 2005, 9:00 AM
2. Reports of Officers, Boards, and Standing Committees
Report from the chair
* Brent Reany has applied for membership
* no other applications for membership since the last meeting, Sep 22
* The meeting space in Newell Simon Hall 1507 has been reserved, but
because
that is CMU's Parent's weekend, there is a probability that we may
get
bumped from that space, even though room adjustments need 30 days
notice.
We have a backup location at CMU's Hamerslag Hall 1112, booked by
Duncan Hutty. Therefore we can move forward with this date
* An email is being drafted to discuss the agenda for the annual
membership
meeting on November 5. We want people to actually show up, so we
need some
fun activities to attract attendance.
3. Reports of Special Committees
There were none.
4. Special Orders
There were none.
5. Unfinished Business and General Orders
* Bert Reany was accepted as a wplug member
6. New Business
A. Verification of meeting venue for the annual membership meeting
The date will be November 5, 2005 10am-3pm. The venue will be
Carnegie
Mellon University Newell Simon Hall 1507 with a backup venue of
Carnegie Mellon Hamerslag Hall 1112, a refreshment budget of
$150. Opinions will be solicited from the membership regarding other
activities that may occur at the annual membership meeting
The motion carried.
Beth Lynn Eicher and Mark Dalrymple approve the public posting of the
proviso rules handling the transition to the wplug website. It should
be easily accessible from the bylaws page.
The motion carried
The board adjourned at 5:15 PM
--------------------------------------------------
IRC Transcript
Log file opened at: 10/5/05 4:02:23 PM
[4:02:23 PM] [4:01:33 PM] *** You have joined the channel
[4:02:20 PM] <bethlynn> i'm logging this channel, you may also do so
if you want a copy
[4:02:37 PM] <markd2> logging enabled on this end
[4:03:47 PM] <bethlynn> calling to order WPLUG Board meeting, today's
date is Oct 5, 2005. The time is 4:03pm
[4:04:19 PM] <bethlynn> The first thing on the agenda today is to
approve the minutes from the 9/22/05 meeting
[4:04:32 PM] * markd2 identifies himself as Mark Dalrymple
[4:05:28 PM] * bethlynn identifies herself as Beth Lynn Eicher
[4:06:34 PM] <markd2> votes are conducted by roll-call. So I guess
the chair states names (even though there's just two of us) for the vote
[4:07:02 PM] <bethlynn> as per the protocol of the irc network,
freenode.net, both markd2 and bethlynn have been authenticated with
their secret password. We are reasonably sure of our true identities
[4:07:45 PM] <bethlynn> Present today are Beth Lynn Eicher and Mark
Dalrymple. We have full attendance of the board. No others are present.
[4:09:06 PM] <bethlynn> I think we can proceed to reading of the
minutes, Mark Dalrymple, could you please copy and paste that text in
this chat session?
[4:09:25 PM] <markd2> yes.
[4:09:36 PM] <markd2> Minutes for WPLUG Board Meeting
[4:09:36 PM] <markd2> Thursday September 22, 2005, 7:00 PM
[4:09:36 PM] <markd2> John Harvard's Brew House, 3466 William Penn
Highway, Monroeville
[4:09:38 PM] <markd2> CALL TO ORDER
[4:09:38 PM] <markd2> The meeting was called to order at 7:25 PM. A
recess was called at 7:51,
[4:09:38 PM] <markd2> meeting reconvened at 8:11
[4:09:45 PM] <markd2> Board members present at the meeting were:
[4:09:45 PM] <markd2> * Beth Lynn Eicher, Chair
[4:09:45 PM] <markd2> * Mark Dalrymple, Secretary
[4:09:47 PM] <markd2> Also in attendance:
[4:09:47 PM] <markd2> * David Ostroske
[4:09:47 PM] <markd2> * Vance Kochenderfer
[4:09:47 PM] <markd2> * Steve Hancock
[4:09:47 PM] <markd2> * John Vukovic
[4:10:04 PM] <markd2> 1. Reading and approval of the minutes
[4:10:04 PM] <markd2> The minutes for September 8th, 2005 were adopted
[4:10:05 PM] <markd2> Next meeting: A virtual meeting, October 3, 2005
[4:10:14 PM] <markd2> 2. Reports of Officers, Boards, and Standing
Committees
[4:10:14 PM] <markd2> There were none.
[4:10:14 PM] <markd2> 3. Reports of Special Committees
[4:10:14 PM] <markd2> There were none.
[4:10:15 PM] <markd2> 4. Special Orders
[4:10:15 PM] <markd2> There were none.
[4:10:15 PM] <markd2> 5. Unfinished business and general orders
[4:10:15 PM] <markd2> There were none.
[4:10:24 PM] <markd2> 6. New business
[4:10:24 PM] <markd2> Resolved, That an Election Special Rule of
Order be adopted as
[4:10:24 PM] <markd2> follows:
[4:10:25 PM] <markd2> Each voting member may rate any number of
nominees in a manner
[4:10:25 PM] <markd2> that assigns to each nominee 1, 2, or 3
points. Members may also
[4:10:25 PM] <markd2> write in unnominated candidates' names and
assign 1, 2, or 3
[4:10:25 PM] <markd2> points to each write-in candidate.
[4:10:25 PM] <markd2> (Such write-in candidates are treated as
identical to nominees
[4:10:25 PM] <markd2> for the voting method, but write-in
candidates are permitted to
[4:10:25 PM] <markd2> serve as election tellers, as they may not
have known in advance
[4:10:25 PM] <markd2> that they received points.)
[4:10:25 PM] <markd2> A voting member expresses consent for a
nominee by giving the
[4:10:25 PM] <markd2> nominee a rating. Only nominees who have
been rated by a
[4:10:25 PM] <markd2> majority of the voters can possibly be
elected.
[4:10:26 PM] <markd2> Counting is performed by adding up the
point totals for each
[4:10:26 PM] <markd2> nominee. The nominees with the highest
point totals shall be
[4:10:26 PM] <markd2> declared elected, subject to the consent
condition mentioned
[4:10:26 PM] <markd2> above. Director seats will be filled in the
order of the highest
[4:10:26 PM] <markd2> point totals first.
[4:10:26 PM] <markd2> In case of ties, the nominees with higher
numbers of 3-point
[4:10:26 PM] <markd2> ratings shall prevail. Further ties shall
be broken by counting
[4:10:26 PM] <markd2> 2-point ratings, 1-point ratings, and
finally by using a random
[4:10:26 PM] <markd2> number generator.
[4:10:40 PM] <markd2> The motion carried.
[4:10:46 PM] <markd2> Resolved, That an Absentee Balloting
Special Rule of Order be
[4:10:46 PM] <markd2> adopted as follows:
[4:10:47 PM] <markd2> When absentee ballots are to be used for
voting, they shall be
[4:10:47 PM] <markd2> opened and counted at a regular meeting.
The Secretary shall
[4:10:47 PM] <markd2> notify the membership at least 21 days
prior to such a vote
[4:10:47 PM] <markd2> including a description of the matter to be
voted upon.
[4:10:47 PM] <markd2> The Secretary shall create a ballot which
includes the
[4:10:47 PM] <markd2> particulars of the resolution or election
which is the subject
[4:10:47 PM] <markd2> of the vote and shall transmit a copy of
the ballot to the
[4:10:47 PM] <markd2> membership at least 14 days, but no more
than 28 days, prior to
[4:10:47 PM] <markd2> the voting meeting. Any instructions or
other materials
[4:10:47 PM] <markd2> necessary for the vote shall be included
with the ballot. Votes
[4:10:47 PM] <markd2> may be cast from the time ballots are
distributed until the
[4:10:47 PM] <markd2> polls are closed at the voting meeting. The
Secretary shall
[4:10:47 PM] <markd2> receive all absentee ballots cast and bring
these to the voting
[4:10:47 PM] <markd2> meeting but may not unseal them.
[4:10:47 PM] <markd2> At the voting meeting, the Members shall
select two or more
[4:10:47 PM] <markd2> tellers from among themselves to unseal the
ballots and count
[4:10:47 PM] <markd2> the vote. The secrecy of each Member's vote
shall be maintained.
[4:10:48 PM] <markd2> The tellers shall provide a verifiable
report summarizing the
[4:10:48 PM] <markd2> vote. The report shall contain full vote
totals unless otherwise
[4:10:48 PM] <markd2> ordered.
[4:10:51 PM] <markd2> The motion carried.
[4:10:58 PM] <markd2> Resolved, That a Newsletter Committee
Special Rule of Order be
[4:10:58 PM] <markd2> adopted as follows:
[4:10:58 PM] <markd2> A Newsletter Committee shall be appointed
by the newly-elected
[4:10:58 PM] <markd2> Board, promptly after taking office. Its
duties shall include
[4:10:58 PM] <markd2> the publication of a monthly newsletter
reporting on WPLUG and
[4:10:58 PM] <markd2> open source activities in the region. This
committee shall
[4:10:58 PM] <markd2> provide regular reports to the Board and to
the membership.
[4:11:03 PM] <markd2> The motion carried.
[4:11:07 PM] <markd2> Resolved, That an IRC Virtual Meetings
Special Rule of Order be
[4:11:07 PM] <markd2> adopted as follows:
[4:11:08 PM] <markd2> The Board and all committees may conduct
meetings via Internet
[4:11:08 PM] <markd2> Relay Chat (IRC). The meeting chair shall
create a moderated,
[4:11:08 PM] <markd2> invite-only channel in which the meeting
will take place and
[4:11:08 PM] <markd2> shall be the sole channel operator. The
meeting chair shall add
[4:11:08 PM] <markd2> participants to the channel after
confirming their true
[4:11:08 PM] <markd2> identity. At the commencement of the
meeting, a roll call shall
[4:11:08 PM] <markd2> be held with all participants identifying
themselves by handle
[4:11:08 PM] <markd2> and by full name. All votes shall be
conducted by roll call.
[4:11:08 PM] <markd2> Participants shall seek recognition on the
channel by the
[4:11:08 PM] <markd2> meeting chair and shall wait to be publicly
recognized before
[4:11:08 PM] <markd2> speaking. A text file of the IRC log of the
meeting shall be
[4:11:08 PM] <markd2> included as an attachment to the minutes.
[4:11:11 PM] <markd2> The motion carried
[4:11:19 PM] <markd2> Resolved, That the vacancy of Chair of the
Investigating Committee will
[4:11:19 PM] <markd2> be filled as follows:
[4:11:20 PM] <markd2> Pending unanimous board vote, Michael
Hansell will be appointed chair
[4:11:20 PM] <markd2> of the Investigating Committee until the
new board takes office. His
[4:11:20 PM] <markd2> duties are listed in the current bylaws
under section 7.3 The new board
[4:11:20 PM] <markd2> upon taking office may decide to keep this
appointment in effect.
[4:11:21 PM] <markd2> The motion carried
[4:11:22 PM] <markd2> Resolved, That accepting pre-registered for
membership as members
[4:11:22 PM] <markd2> of WPLUG will be as follows:
[4:11:22 PM] <markd2> All of those who are listed in the pre-
registered for membership
[4:11:22 PM] <markd2> database as of 5pm on Thursday September
22, 2005 will be considered
[4:11:22 PM] <markd2> for membership of WPLUG. Each name will be
reviewed for unanimous board
[4:11:22 PM] <markd2> approval. The Secretary will announce if
anyone has contacted him
[4:11:22 PM] <markd2> stating that they do not wish to accept
membership. For those who are
[4:11:22 PM] <markd2> accepted, their dues will be considered
current for one year from
[4:11:22 PM] <markd2> Thursday September 22, 2005.
[4:11:29 PM] <markd2> The secretary reported that no one has
contacted him to decline
[4:11:29 PM] <markd2> membership. The motion carried. The list of
pre-registered members
[4:11:29 PM] <markd2> is:
[4:11:29 PM] <markd2> Paul Bialozor, Jonathan Billings, Steven
Boffardi, Ryan Brown, Stephen
[4:11:29 PM] <markd2> Carter, Evelyn Chao, Dan Cielecy, Michael
Conlon, Mark Dalrymple,
[4:11:29 PM] <markd2> Brough Davis, Phil Dorsey, Warren Dukes, Beth
Lynn Eicher, Bill
[4:11:29 PM] <markd2> Eicher, Bobbie Eicher, Matthew Engel, Richard
Farina, Stephen Hancock,
[4:11:29 PM] <markd2> Michael Hansell, Matthew Hughes, Duncan Hutty,
Vance Kochenderfer,
[4:11:29 PM] <markd2> John Koczko, Scott Kriebel, Bill Lavin, Arnaud
Loos, Kolt Loughran,
[4:11:29 PM] <markd2> Vicki McPherson, Bob Mente, Bill Moran, James
Moran, Richard Neese,
[4:11:29 PM] <markd2> Michael P. O'Connor, James O'Kane, David
Ostroske, Max Putas, Ted
[4:11:29 PM] <markd2> Rodgers, Biran Sammon, Mark Sikora, Greg
Simkins, David Smith, Chris
[4:11:29 PM] <markd2> Teodorski, John Vukovic, Patrick Wagstrom, and
Frank Walder.
[4:11:44 PM] <markd2> A special committee of one or more persons
be appointed by the
[4:11:44 PM] <markd2> WPLUG chair, with the WPLUG chair as an ex-
officio member, to
[4:11:44 PM] <markd2> assist in reviving ErieLUG.
[4:11:47 PM] <markd2> Motion by Beth Lynn Eicher, seconded by Mark
Dalrymple. The motion carried.
[4:11:59 PM] <markd2> Resolved, That setting the date for the
nominations meeting will be
[4:11:59 PM] <markd2> as follows:
[4:11:59 PM] <markd2> The nominations meeting will be held on
October 15, 2005
[4:12:00 PM] <markd2> The motion carried
[4:12:01 PM] <markd2> Resolved, That setting the date for the
annual membership meeting will
[4:12:01 PM] <markd2> be as follows:
[4:12:01 PM] <markd2> The annual membership meeting will be held
on November 5, 2005
[4:12:02 PM] <markd2> The motion carried, pending confirmation of venue.
[4:12:03 PM] <markd2> The board Adjuourned at 9:20 PM
[4:12:08 PM] <markd2> Here endeth the reading
[4:14:39 PM] <bethlynn> Beth Lynn Eicher approves these minutes. Does
Mark Dalrymple?
[4:14:48 PM] <markd2> I do
[4:15:13 PM] <bethlynn> Beth Lynn Eicher and Mark Dalrymple approve
these minutes
[4:15:51 PM] <bethlynn> Second on the agenda: Reports of Officers,
Boards, and Standing Committees
[4:16:15 PM] <bethlynn> Mark Dalrymple, have you anything to report?
[4:16:17 PM] <markd2> no
[4:16:39 PM] <bethlynn> Beth Lynn Eicher proceeds with her report
[4:18:42 PM] <bethlynn> 1. Bert Reany has applied for membership. He
paid dues by sending me $20. I see no reason to reject his membership
[4:21:17 PM] <bethlynn> 2. I see no other applications for
membership since our last meeting, September 22
[4:25:43 PM] <bethlynn> 3. I have a reservation for Newell Simon Hall
1507 on November 5 however since it is "parents weekend" I have been
told that we might get bumped. It being now 30 days before November
5, we should not get bumped because I have made it perfectly clear
that any adjustments to our pre-reservation need 30 notice. Just in
case, Carnegie Mellon Hamerslag Hall 1112 is for booked Nov.5 by
Duncan Hutty. I feel secure that we can move forward with adv
[4:25:43 PM] <bethlynn> ertising the November 5 date.
[4:28:03 PM] <bethlynn> 4. I have begun drafting an email to wplug-
members and wplug-plan in order to discuss the adgenda for the annual
membership meeting on November 5. We want people to actually show up
so we will need to intergrate fun activities to attract attendance.
[4:28:14 PM] <bethlynn> end of reports
[4:29:15 PM] <bethlynn> We have no other reports from Boards or
Special Committees
[4:29:42 PM] <bethlynn> s/Special/Standing
[4:30:07 PM] <bethlynn> Third on the adgenda: Reports of Special
Committees
[4:30:24 PM] <bethlynn> We have no reports from Special Committees
[4:31:22 PM] <bethlynn> 4th on the agenda: Special Orders
[4:32:08 PM] <bethlynn> Beth Lynn Eicher has no special orders to
present. Does Mark Dalrymple, have you anything to present?
[4:32:30 PM] <markd2> I do not
[4:33:09 PM] <bethlynn> Beth Lynn Eicher and Mark Dalrymple do not
have any special orders to present
[4:33:56 PM] <bethlynn> 5th on the agenda: Unfinished Business and
General Orders
[4:34:16 PM] <bethlynn> Mark Dalrymple, have you anything to present?
[4:34:20 PM] <markd2> I do not
[4:35:30 PM] <bethlynn> Beth Lynn Eicher proposes that Bert Reany is
considered a dues paying member as of October 5, 2005. His dues
should be considered current until October 5, 2006.
[4:36:08 PM] <bethlynn> does Mark Dalrymple wish to motion?
[4:36:12 PM] <markd2> yes
[4:38:34 PM] <bethlynn> Both Beth Lynn Eicher and Mark Dalrymple
accept Bert Reany's application for membership and his dues payment.
Bert Reany's membership record has been updated as such.
[4:39:08 PM] <bethlynn> Beth Lynn Eicher has no other Unfinished
Business and General Orders
[4:39:44 PM] <bethlynn> Does Mark Dalrymple have anything to present
before we proceed to New Business
[4:39:45 PM] <bethlynn> ?
[4:39:47 PM] <markd2> no
[4:40:28 PM] <bethlynn> 6th on the agenda: New Business
[4:41:03 PM] <bethlynn> Item A Verification of meeting venue for the
annual membership meeting
[4:45:37 PM] <bethlynn> As mentioned in my report, Newell Simon Hall
1507 has been reserved for November 5. The deadline for which the
venue may revoke our reservation has lapsed. In the event that
special circumstances prevent it, we have an alternative venue on
Carnegie Mellon campus. I can proceed with announcing November 5 as
the annual membership (election) meeting. a
[4:46:21 PM] <bethlynn> I also move that we solicit opinion from our
membership as to what activities other than elections related stuff
should we do at the election meeting
[4:46:30 PM] * markd2 seconds
[4:47:10 PM] <bethlynn> I feel that if we just open the doors and
order pizza that very few people would actually show up
[4:47:16 PM] <markd2> yes
[4:47:19 PM] <markd2> I agree
[4:48:10 PM] <bethlynn> we have to have a quorum, assuming we have
the same number of members today on the election day, our quorum will
be about 12
[4:50:05 PM] <bethlynn> I also move that we approve of use of wplug
funds for lunch and desert at the membership meeting. This will allow
us to have something nicer than just pizza. I hope a different menu
may attract a better attendence
[4:50:16 PM] <markd2> that sounds like a good idea
[4:51:24 PM] <bethlynn> I propose a budget of no more than $150 for
refreshments for the annual membership meeting
[4:51:43 PM] <markd2> that sounds reasonable
[4:55:41 PM] <bethlynn> Beth Lynn Eicher and Mark Dalrymple approve
of the 2005 annual membership meeting as follows: The date will be
November 5, 2005 10am-3pm. The venue will be Carnegie Mellon
University Newell Simon Hall 1507 with a backup venue of Carnegie
Mellon Hamerslag Hall 1112, a refreshement budget of $150. Opinions
will be solicited from the membership regarding other activities that
may occur at the annual membership meeting
[4:56:14 PM] <bethlynn> Beth Lynn Eicher accepts this language. Does
Mark Dalrymple?
[4:56:39 PM] <markd2> yes I do
[4:57:45 PM] <bethlynn> Beth Lynn Eicher has one other note of business
[4:58:48 PM] <bethlynn> (not listed in the agenda) B. the public
posting of the proviso rules handling the transition
[5:00:11 PM] <bethlynn> Beth Lynn Eicher moves that the proviso is to
be posted on the wplug website. It should be linked off of the "other
pages" and it should be linked off of the bylaws page.
[5:00:33 PM] <markd2> that sounds good to me
[5:00:34 PM] <bethlynn> Beth Lynn Eicher has an html version of the
proviso ready for upload
[5:01:08 PM] <markd2> if you would like to upload it to wplug.org, I
can do the mechanics of putting it online after the conclusion of
this meeting
[5:02:03 PM] <bethlynn> It has been uploaded as /var/www/
www.wplug.org/pages/proviso.html
[5:02:23 PM] <bethlynn> to penguin.wplug.org
[5:03:48 PM] <bethlynn> Beth Lynn Eicher and Mark Dalrymple approve
of the public posting of the proviso rules handling the transition to
the wplug website. It should be easily accessible from the bylaws page.
[5:04:12 PM] <bethlynn> Beth Lynn Eicher approves of this language.
Does Mark Dalrymple?
[5:04:52 PM] <markd2> yes
[5:05:35 PM] <bethlynn> Beth Lynn Eicher has no other business. If
Mark Dalrymple has no other business we can set the next board
meeting time and place
[5:05:45 PM] <markd2> I have no other business
[5:08:12 PM] <bethlynn> As I recall we wanted to meet on IRC again on
the Friday before the nominations meeting. The date would be October
14. This will allow us an opportunity to approve any more members who
apply anytime between now and October 14 to be elligible for nomination
[5:08:37 PM] <markd2> That is my understanding as well
[5:10:30 PM] <bethlynn> I'd like to do this early in the morning on
that friday. from 9am-10am
[5:10:46 PM] <markd2> that would be ideal for me
[5:13:12 PM] <bethlynn> Beth Lynn Eicher and Mark Dalrymple agree to
meet for the next board meeting on Friday October 14, 2005 at 9am.
This will be a virtual meeting via IRC. They will meet on
irc.freenode.net #wplug and then agree on a private room from there.
[5:13:51 PM] <bethlynn> Beth Lynn Eicher approves. Does Mark Dalrymple?
[5:14:04 PM] <markd2> yes i do
[5:14:44 PM] <bethlynn> Beth Lynn Eicher moves to adjourn
[5:14:54 PM] * markd2 seconds
[5:15:07 PM] <bethlynn> meeting ended at 5:15PM
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