[wplug-board] Minutes from Board Meeting, October 17, 2005
Mark Dalrymple
wplug at badgertronics.com
Wed Oct 26 11:48:06 EDT 2005
Minutes for WPLUG Board Meeting
Wednesday October 17, 2005, 9:00 AM
Virtual meeting via IRC (IRC Chat log appended)
CALL TO ORDER
The meeting was called to order at 11:16 AM
Board members present at the meeting were:
* Beth Lynn Eicher (bethlynn), Chair
* Mark Dalrymple (markd2), Secretary
Also in attendance:
* no others
1. Reading and Approval of Minutes from 10/14/05
The minutes for October 14, 2005 were adopted.
Next meeting: a virtual meeting, October 25. 2005, 9:00 AM
2. Reports of Officers, Boards, and Standing Committees
The chair read the minutes for October 25, 2005.
These minutes were adopted.
3. Reports of Special Committees
There were none.
4. Special Orders.
There were none
5. Unfinished Business and General Orders
There was none.
6. New Business
A. Approval of newly registered members
There have been no new applications for membership since October 14,
2005.
Beth Lynn Eicher proposes that the chair should contact Mr.Semcheski
for dues payment.
The proposal passes
Beth Lynn Eicher proposes that the minutes of the nominations meeting,
along with an announcement of the November 5 membership meeting be
posted to wplug-members.
The proposal passes
Beth Lynn Eicher proposes that said wplug-members post be posted by
the Secretary.
The proposal passes.
Beth Lynn Eicher proposes that Vance Kochenderfer be appointed
Secretary of the November 5 membership meeting and elections teller.
The proposal passes.
The board adjourned at 12:17
[11:16:38 AM] <bethlynn> Beth Lynn Eicher calls to order the WPLUG
Board Meeting on October 17, the time is 11:16am
[11:17:10 AM] * bethlynn identifies as Beth Lynn Eicher
[11:17:30 AM] * bethlynn waits for markd2 to indentify
[11:17:46 AM] * markd2 identifies as Mark Dalrymple
[11:18:19 AM] <bethlynn> we are reasonably sure of identity due to
the authentication methods of the freenode network
[11:19:14 AM] <bethlynn> first on the agenda is the reading and
approval of the 10/14/05 minutes. Mark Dalrymple, can you please
read them for us?
[11:19:20 AM] <markd2> certainaly
[11:19:22 AM] * markd2 begins the reading
[11:19:41 AM] <markd2> Minutes for WPLUG Board Meeting
[11:19:41 AM] <markd2> Wednesday October 14, 2005, 9:00 AM
[11:19:41 AM] <markd2> Virtual meeting via IRC (IRC Chat log appended
at the end)
[11:19:41 AM] <markd2> CALL TO ORDER
[11:19:41 AM] <markd2> The meeting was called to order at 9:09 AM.
[11:19:42 AM] <markd2> Board members present at the meeting were:
[11:19:42 AM] <markd2> * Beth Lynn Eicher (bethlynn), Chair
[11:19:42 AM] <markd2> * Mark Dalrymple (markd2), Secretary
[11:19:42 AM] <markd2> Also in attendance:
[11:19:42 AM] <markd2> * no others
[11:19:42 AM] <markd2> 1. Reading and Approval of Minutes from 10/05/05
[11:19:42 AM] <markd2> The minutes for October 5, 2005 were adopted.
[11:19:42 AM] <markd2> Next meeting: a virtual meeting, October 17.
2005, 9:00 AM
[11:19:43 AM] <markd2> 2. Reports of Officers, Boards, and Standing
Committees
[11:19:43 AM] <markd2> Report from the chair
[11:19:43 AM] <markd2> * There has been some confusion on the main
discussion list, wplug at wplug.org, regarding
[11:19:43 AM] <markd2> the usage of dues. A special order will be
introduced to address the confusion.
[11:19:54 AM] <markd2> 3. Reports of Special Committees
[11:19:54 AM] <markd2> There were none.
[11:19:54 AM] <markd2> 4. Special Orders.
[11:19:55 AM] <markd2> Dues are set as $5 per year for membership and
will continue to be as
[11:19:55 AM] <markd2> such for at least the tenure of this current
board. Anyone who has
[11:19:55 AM] <markd2> paid dues in the period of November 2004 -
September 2005 will be
[11:19:55 AM] <markd2> considered current in dues until September
2006. Anyone who has paid
[11:19:55 AM] <markd2> dues after September 2005 will be considered
current in dues for 12
[11:19:55 AM] <markd2> months from the date they paid dues.
[11:19:55 AM] <markd2> The payment of dues is defined
[11:19:55 AM] <markd2> as the intentional action of either of the
following:
[11:19:55 AM] <markd2> A. Paying $5 cash, check, or money order to
any board member or David
[11:19:55 AM] <markd2> Ostroske with the stated purpose of dues
payment. (David Ostroske was
[11:19:55 AM] <markd2> previously appointed by the board to be an
additional point of contact
[11:19:55 AM] <markd2> for all membership registration and payment
issues)
[11:19:55 AM] <markd2> B. Paying via paypal $5 to dues at wplug.org with
an account that is
[11:19:55 AM] <markd2> under the prospective or current member's
legal name.
[11:19:55 AM] <markd2> In exchange for paying dues, members will have
all of the benefits as
[11:19:55 AM] <markd2> explained in the bylaws and they will receive
one coupon credit
[11:19:55 AM] <markd2> towards one free pizza lunch at any wplug
function. This credit is
[11:19:55 AM] <markd2> not spendable for meetings where we do not
collect funds for
[11:19:55 AM] <markd2> meals. This includes the annual picnic and the
annual membership
[11:19:55 AM] <markd2> meeting.
[11:19:56 AM] <markd2> The motion carries.
[11:20:04 AM] <markd2> 5. Unfinished Business and General Orders
[11:20:06 AM] <markd2> There was none.
[11:20:06 AM] <markd2> 6. New Business
[11:20:06 AM] <markd2> A. Approval of newly registered members
[11:20:07 AM] <markd2> * William (Bill) Halpin and Cheryl Spengler
were accepted as members of WPLUG
[11:20:07 AM] <markd2> * Chriss Ott, Micheal Semcheski, and Tom
Watson were accepted as members
[11:20:07 AM] <markd2> of WPLUG pending payment of each person's
respective dues.
[11:20:07 AM] <markd2> Beth Lynn Eicher proposes that the language
explaining dues should be
[11:20:07 AM] <markd2> placed on the website. It should be linked
from the membership
[11:20:07 AM] <markd2> page. Also, the membership page should be
linked on the top bar on all
[11:20:07 AM] <markd2> of the main wplug sites This is in order to
resolve Mr. Halpin's issue
[11:20:07 AM] <markd2> with the membership and dues explanations
being missing and / or
[11:20:07 AM] <markd2> obscured from the website
[11:20:08 AM] <markd2> The board adjourned at 10:24 AM
[11:20:13 AM] <markd2> here ends the reading
[11:22:44 AM] <bethlynn> Beth Lynn Eicher approves of these mintues
pending a typo correction. Mr. Ott's name is "Chris Ott" not "Chriss
Ott". Mark Dalrymple, can we please make this edit?
[11:22:55 AM] <markd2> yes
[11:23:13 AM] <markd2> edit made
[11:23:32 AM] <bethlynn> Does Mark Dalrymple now approve of these
minutes
[11:23:33 AM] <bethlynn> ?
[11:23:41 AM] <markd2> yes
[11:24:01 AM] <bethlynn> very well, next in the agenda ...
[11:24:12 AM] <bethlynn> 2. Reports of Officers, Boards, and Standing
Committees
[11:24:32 AM] <bethlynn> Mark Dalrymple, have you anything to report?
[11:24:34 AM] <markd2> I do not
[11:25:03 AM] <bethlynn> Beth Lynn Eicher proceeds with reporting the
minutes of the 10/15/2005 Nominations meeting
[11:25:08 AM] <bethlynn> ...
[11:25:20 AM] <bethlynn> Minutes of the WPLUG NONIMATIONS MEETING:
[11:25:39 AM] <bethlynn> October 15, 2005 10:00am
[11:25:53 AM] <bethlynn> Carnegie Mellon University, Newell Simon
Hall room 1507
[11:25:53 AM] <bethlynn> CALL TO ORDER
[11:25:53 AM] <bethlynn> The meeting was called to order at 12:50PM
by Madame Chairperson Beth Lynn Eicher
[11:26:07 AM] <bethlynn> Board members present were:
[11:26:07 AM] <bethlynn> * Beth Lynn Eicher, Chairperson
[11:26:23 AM] <bethlynn> Members of WPLUG present were:
[11:26:23 AM] <bethlynn> Mark Sikora
[11:26:23 AM] <bethlynn> Bobbie Eicher
[11:26:23 AM] <bethlynn> David Ostroske
[11:26:23 AM] <bethlynn> Evelyn Chao
[11:26:24 AM] <bethlynn> Partick Wastrom
[11:26:26 AM] <bethlynn> Jonathan Billings
[11:26:28 AM] <bethlynn> Scott Kriebel
[11:26:30 AM] <bethlynn> Chris Teodorski
[11:26:32 AM] <bethlynn> Bill Moran
[11:26:36 AM] <bethlynn> Brian Sammon
[11:26:38 AM] <bethlynn> Tom Watson
[11:26:40 AM] <bethlynn> Chris Ott
[11:26:42 AM] <bethlynn> Stephen (Steve) Hancock
[11:26:44 AM] <bethlynn> Michael P. (Mike) O'Connor
[11:26:46 AM] <bethlynn> John Koczko
[11:26:48 AM] <bethlynn> John Vukovic
[11:26:50 AM] <bethlynn> Vance Kochendenfer
[11:26:52 AM] <bethlynn> Steve Boffardi
[11:26:54 AM] <bethlynn> James O'Kane
[11:26:56 AM] <bethlynn> Also Present were:
[11:26:58 AM] <bethlynn> Walter Perz
[11:27:00 AM] <bethlynn> Keith Wolters
[11:27:02 AM] <bethlynn> David Tessitor
[11:27:06 AM] <bethlynn> Janoj Dohanicj
[11:27:08 AM] <bethlynn> SECRETARY APPOINTMENT:
[11:27:10 AM] <bethlynn> Steve Hancock was appointed as the Secretary
for the nominations meeting by Beth Lynn Eicher since Mark Dalrymple,
WPLUG's Secretary, was not present. These minutes were drafted by
Steve Hancock and edited later by Beth Lynn Eicher.
[11:27:14 AM] <bethlynn> NEXT MEMBERSHIP BUSINESS MEETING:
[11:27:16 AM] <bethlynn> It was announced to all present that the
next business meeting will be held on November 5, 2005 at 10am to 3pm
at Carnegie Mellon University in Newell Simon Hall room 1507
[11:27:19 AM] <bethlynn> NOMINIATIONS:
[11:27:21 AM] <bethlynn> Beth Lynn Eicher by self - expressed
interest in serving as Vice Chair
[11:27:26 AM] <bethlynn> David Ostroske by Steve Hancock - expressed
interest in serving as Secretary
[11:27:34 AM] <bethlynn> Patrick Wagstrom by Mike O'Connor
[11:27:40 AM] <bethlynn> John Vukovic by David Ostroske
[11:27:48 AM] <bethlynn> Steve Hancock by Bill Moran
[11:28:23 AM] <bethlynn> Mike O'Connor by Steve Hancock - expressed
intentions to serve as the "Member at Large" Director only, not
interested in other director positions
[11:28:32 AM] <bethlynn> Scott Kriebel by Chris Teodorski
[11:28:38 AM] <bethlynn> Chris Teodorski by Scott Kriebel
[11:28:44 AM] <bethlynn> Bobbie Lynn Eicher by Mike O'Connor
[11:28:50 AM] <bethlynn> Bill Moran by David Ostroske
[11:28:56 AM] <bethlynn> Steve Boffandi by self
[11:29:03 AM] <bethlynn> Mark Sikora by David Ostrowski
[11:29:10 AM] <bethlynn> 12 total nominations
[11:29:19 AM] <bethlynn> Failed Nominations:
[11:29:19 AM] <bethlynn> XXX - DECLINED Mark Dalrymple by James OKane
[11:29:19 AM] <bethlynn> XXX NOT A MEMBER William Eddie by Mike
O'Connor
[11:29:19 AM] <bethlynn> XXX - DECLINED Duncan Hutty by Evelyn Chao
[11:29:26 AM] <bethlynn> (Mr Hutty was not present and declined
nomiation on October 16, 2005)
[11:29:38 AM] <bethlynn> OTHER BUSINESS:
[11:29:45 AM] <bethlynn> Chris Ott and Tom Watson paid dues. As per
the order decided in the October 14 WPLUG board meeting, both Mr Ott
and Mr Watson were considered members in good standing effective
immediately upon dues payment.
[11:30:02 AM] <bethlynn> (Beth Lynn explained voting process adopted
for the November 5, 2005 Annual Membership meeting)
[11:30:08 AM] <bethlynn> That an ELECTION SPECIAL RULE OF ORDER be
adopted as follows: Each voting member may rate any number of
nominees in a manner that assigns to each nominee 1, 2, or 3 points.
Members may also write in unnominated candidates names and assign 1,
2, or 3 points to each writein candidate. (Such write-in candidates
are treated as identical to nominees for the voting method, but write-
in candidates are permitted to serve as election tellers, as th
[11:30:08 AM] <bethlynn> ey may not have known in advance that they
received points.) A voting member expresses consent for a nominee by
giving the nominee a rating. Only nominees who have been rated by a
majority of the voters can possibly be elected.
[11:30:26 AM] <bethlynn> Beth Lynn talked about opportunities to
serve on other committees: internet, program, investigation, Erie
lug revival, & newsletter
[11:30:35 AM] <bethlynn> Beth Lynn explained newsletter article
wrting opportunties. Review a Prentice Hall or O'Reilly book for the
newsletter any book and get it for free
[11:30:57 AM] <bethlynn> Opportunities for cooperation with other
area users groups such as The Pittsburgh Perl Mongers and the
Pittsburgh Java Users Group were discussed
[11:31:08 AM] <bethlynn> NOTE for Beth Lynn:
[11:31:08 AM] <bethlynn> James O'Kane PPM Pittsburgh Perl
Workshop next summer conference.
[11:31:15 AM] <bethlynn> Mike O'Connor suggested that the board of
wplug look into web logs to keep track of all business.
[11:31:22 AM] <bethlynn> NOMINATIONS CLOSED AT 1:40 PM
[11:31:48 AM] <bethlynn> end of minutes reading
[11:32:12 AM] <bethlynn> Beth Lynn Eicher approves of these minutes
as read. does Mark Dalrymple?
[11:32:16 AM] <markd2> yes
[11:33:04 AM] <bethlynn> Beth Lynn Eicher moves on to her next
report ...
[11:36:17 AM] <bethlynn> As noted in the minutes, Mr Ott and Mr
Watson paid dues so they should be considered members of wplug. Mr.
Semcheski was not present at the Nominations meeting. Nor has Mr.
Semcheski paid dues. Beth Lynn Eicher notes that she fully expects
Mr. Semcheski to pay dues since he is an active member of the
Internet Commitee with the position of wplug-plan moderator
[11:37:28 AM] <bethlynn> Beth Lynn Eicher would like to note that the
correct spelling of Steve Boffardi's name is Boffardi.
[11:37:33 AM] <bethlynn> ...
[11:38:36 AM] <bethlynn> Could Mark Darymple prepare a corrected
version of these minutes so that we can submit them to the membership
via the wplug-members list?
[11:38:56 AM] <markd2> I will
[11:40:20 AM] <bethlynn> Beth Lynn Eicher reports that Mr O'Connor
was very insistant that the board adopt the practice of ...
[11:40:44 AM] <bethlynn> using a weblog to report all business as
soon as possible
[11:40:46 AM] <bethlynn> ...
[11:42:12 AM] <bethlynn> Mr O'Connor wanted to call an all membership
vote to mandate this requirement
[11:42:15 AM] <bethlynn> ...
[11:42:35 AM] <bethlynn> after discussion and debate with Beth Lynn
Eicher ...
[11:43:28 AM] <bethlynn> Mr O'Connor conceeded that the board ought
to be permitted to choose their own technologies and methods of
communications and business ...
[11:43:54 AM] <bethlynn> and this ought not be an matter of a bylaws
ammendment.
[11:44:02 AM] <bethlynn> Beth Lynn Eicher has no other reports
[11:44:53 AM] <bethlynn> next agenda item is ...
[11:44:57 AM] <bethlynn> 3. Reports of Special Committees
[11:45:29 AM] <bethlynn> Beth Lynn Eicher has nothing to report. does
Mark Dalrymple?
[11:45:33 AM] <markd2> I do not
[11:45:43 AM] <bethlynn> next agenda item is ...
[11:45:54 AM] <bethlynn> 4. Special Orders
[11:46:15 AM] <bethlynn> Beth Lynn Eicher has nothing to propose.
does Mark Dalrymple?
[11:46:19 AM] <markd2> I do not
[11:46:27 AM] <bethlynn> next agenda item is ...
[11:46:33 AM] <bethlynn> 5. Unfinished Business and General Orders
[11:46:43 AM] <bethlynn> Beth Lynn Eicher has nothing to propose.
does Mark Dalrymple?
[11:46:48 AM] <markd2> I do not
[11:46:55 AM] <bethlynn> next agenda item is ...
[11:47:06 AM] <bethlynn> 6. New Business
[11:47:14 AM] <bethlynn> A. Approval of newly registered members
[11:47:19 AM] <bethlynn> ...
[11:47:47 AM] <bethlynn> There have been no new applications for
membership since October 14, 2005 ...
[11:49:07 AM] <bethlynn> Beth Lynn Eicher proposes that the chair
should contact Mr.Semcheski for dues payment.
[11:49:21 AM] <bethlynn> Beth Lynn Eicher approves. Does Mark Dalrymple?
[11:49:24 AM] <markd2> yes
[11:51:51 AM] <bethlynn> Beth Lynn Eicher proposes that the board
meets on the week of October 23-29 to approve members and again on
the morning of November 2.
[11:52:24 AM] <bethlynn> Beth Lynn Eicher approves. Does Mark Dalrymple?
[11:52:30 AM] <markd2> yes
[11:52:45 AM] <bethlynn> ...
[11:53:21 AM] <bethlynn> Beth Lynn Eicher proposes that a website to
explain the voting proceedure would be created ...
[11:54:12 AM] <bethlynn> and that David Ostroske will be invited to
provide content to said website.
[11:54:29 AM] <bethlynn> Beth Lynn Eicher approves. Does Mark Dalrymple?
[11:54:32 AM] <markd2> yes
[11:56:02 AM] <bethlynn> Beth Lynn Eicher proposes that the minutes
of the nominations meeting, along with an announcement of the
November 5 membership meeting be posted to wplug-members.
[11:56:12 AM] <bethlynn> Beth Lynn Eicher approves. Does Mark Dalrymple?
[11:56:21 AM] <markd2> yes
[11:57:10 AM] <bethlynn> Beth Lynn Eicher proposes that said wplug-
members post be posted by the Secretary.
[11:57:14 AM] <bethlynn> Beth Lynn Eicher approves. Does Mark Dalrymple?
[11:57:17 AM] <markd2> yes
[11:58:34 AM] <bethlynn> Beth Lynn Eicher will follow with a post on
wplug-plan and wplug-members regarding what types of activities would
be welcomed at the annual membership meeting as previously decided.
[11:59:13 AM] <bethlynn> Beth Lynn Eicher has nothing else to
propose. Does Mark Dalrymple?
[11:59:17 AM] <markd2> I do not
[12:00:05 PM] <bethlynn> I believe that we have a deadline for
delivery of the ballots to the membership ...
[12:00:17 PM] * bethlynn searches the bylaws ...
[12:01:41 PM] <bethlynn> 4.4 Elections
[12:01:41 PM] <bethlynn> At the close of the nomination meeting, the
Secretary shall notify the membership of the nominees and the
election meeting. Absentee balloting shall be used for each election.
No nominee listed on the ballot may serve as an election teller.
[12:01:54 PM] * bethlynn continues to look
[12:05:15 PM] <bethlynn> I can't find it but I think that it might be
a roberts rule thing. as I recall it's ~15 days before the election
[12:05:19 PM] <markd2> ok
[12:05:31 PM] <markd2> which would make it saturday the 22nd
[12:05:41 PM] <bethlynn> October 2005
[12:05:41 PM] <bethlynn> Su Mo Tu We Th Fr Sa
[12:05:41 PM] <bethlynn> 1
[12:05:41 PM] <bethlynn> 2 3 4 5 6 7 8
[12:05:41 PM] <bethlynn> 9 10 11 12 13 14 15
[12:05:42 PM] <bethlynn> 16 17 18 19 20 21 22
[12:05:46 PM] <bethlynn> 23 24 25 26 27 28 29
[12:05:48 PM] <bethlynn> 30 31
[12:05:50 PM] <bethlynn> 1 2 3 4 5
[12:05:52 PM] <bethlynn> 6 7 8 9 10 11 12
[12:05:54 PM] <bethlynn> 13 14 15 16 17 18 19
[12:05:56 PM] <bethlynn> 20 21 22 23 24 25 26
[12:05:58 PM] <bethlynn> 27 28 29 30
[12:06:38 PM] <bethlynn> yes, on or before the 22nd
[12:07:04 PM] <markd2> I'm travelling 20-22, so I will aim for the
19th at the latests
[12:07:06 PM] <markd2> latest
[12:07:18 PM] <bethlynn> Unless you have a copy of the template, I'm
going to ask David Ostroske for one.
[12:07:26 PM] <markd2> please do
[12:07:57 PM] <bethlynn> I just thought of something else we need to
propose if that's ok with you
[12:08:03 PM] <markd2> certainly
[12:08:48 PM] <bethlynn> Beth Lynn Eicher proposes that Vance
Kochenderfer be appointed Secretary of the November 5 membership
meeting and elections teller.
[12:09:04 PM] <bethlynn> Beth Lynn Eicher approves. Does Mark
Dalrymple?
[12:09:07 PM] <markd2> yes
[12:09:20 PM] <markd2> does that mean absentee ballots should be
directed his direction?
[12:10:09 PM] <bethlynn> I believe so since they need to arrive at
the seceratry's address on or before the election date
[12:10:27 PM] <markd2> ok
[12:11:18 PM] <bethlynn> with all of the postal issues you have, this
could work out for the best
[12:11:30 PM] <markd2> indeed :-)
[12:11:48 PM] <bethlynn> I will contact Vance and ask if he accepts.
[12:12:40 PM] <bethlynn> Unless you can think of any other business,
I would like to set a date for the next meeting
[12:12:50 PM] <markd2> that sounds good
[12:13:46 PM] <markd2> my tuesday the 25th is bad
[12:13:58 PM] <markd2> but monday morning, and all-day 26-28 are great
[12:14:15 PM] <bethlynn> Mondays will continue to be ackward for me
so how about Wednesday?
[12:14:22 PM] <markd2> sounds good
[12:14:41 PM] <bethlynn> Wednesday at 9am?
[12:14:59 PM] <markd2> sounds good
[12:15:14 PM] <bethlynn> Beth Lynn Eicher proposes that the next
board meeting shall be Wednesay Ocotber 23 on 9am.
[12:15:23 PM] <bethlynn> Beth Lynn Eicher approves. Does Mark
Dalrymple?
[12:15:35 PM] <markd2> yes
[12:15:42 PM] <markd2> er, 26th
[12:15:47 PM] <markd2> 23rd is a sunday
[12:15:48 PM] <markd2> :-)
[12:15:58 PM] <bethlynn> doh, why did I do that
[12:16:05 PM] <bethlynn> motion is rejected
[12:16:28 PM] <bethlynn> Beth Lynn Eicher proposes that the next
board meeting shall be Wednesday October 26 at 9am on IRC.
[12:16:34 PM] <bethlynn> Beth Lynn Eicher approves. Does Mark
Dalrymple?
[12:16:35 PM] <markd2> yes
[12:16:42 PM] <bethlynn> motion carries
[12:16:59 PM] <bethlynn> if there is no further business, I move to
adjourn
[12:17:20 PM] <markd2> sounds good to me
[12:17:38 PM] <bethlynn> meeting ends at 12:17PM
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