[wplug-members] (no subject)

[Mark Dalrymple]

Greetings,

Below is a full agenda for the next Western PA Linux Users Group board
meeting. Attendance is open to all who read this list. Please
keep in mind that attendance is encouraged for those who are interested,
but it is not a requirement for membership.

Please RSVP to Mark Dalrymple (wplug at borkware.com) if you plan to be  
in attendance.

--------------------------------

The Board of Directors of the Western Pennsylvania Linux Users
Group will hold a meeting at 7pm on September 22, 2005, at
John Harvard's Brew House, Monroeville area.

Wilkins Township
The Shops at Penn Center
3466 William Penn Highway
Pittsburgh, PA 15235
tel 412-824-9440

Use the following address in your favorite online map:
3466 William Penn Hwy Pittsburgh, PA 15235-5413

Agenda

1. Reading and Approval of Minutes
2. Reports of Officers, Boards, and Standing Committees
3. Reports of Special Committees
4. Special Orders
5. Unfinished Business and General Orders
6. New Business
     A. Consideration of Election Special Rule of Order
     B. Consideration of Absentee Balloting Special Rule of Order
     C. Consideration of Newsletter Committee Special Rule of Order
     D. Consideration of IRC Virtual Meetings Special Rule of Order
     E. Consideration of Erie Revival Committee Special Rule of Order
     F. Consideration of appointment of Michael Hansell to Chair of
        the Investigations Committee.
     G. Consideration of accepting pre-registered for membership as  
members
        of WPLUG
     H. Consideration of setting the date for the nominations meeting
     I. Consideration of setting the date for the annual membership  
meeting

Motions to be considered:

A. Resolved, That an Election Special Rule of Order be adopted as
     follows:

     Each voting member may rate any number of nominees in a manner
     that assigns to each nominee 1, 2, or 3 points. Members may also
     write in unnominated candidates' names and assign 1, 2, or 3
     points to each write-in candidate.

     (Such write-in candidates are treated as identical to nominees
     for the voting method, but write-in candidates are permitted to
     serve as election tellers, as they may not have known in advance
     that they received points.)

     A voting member expresses consent for a nominee by giving the
     nominee a rating. Only nominees who have been rated by a
     majority of the voters can possibly be elected.

     Counting is performed by adding up the point totals for each
     nominee. The nominees with the highest point totals shall be
     declared elected, subject to the consent condition mentioned
     above. Director seats will be filled in the order of the highest
     point totals first.

     In case of ties, the nominees with higher numbers of 3-point
     ratings shall prevail. Further ties shall be broken by counting
     2-point ratings, 1-point ratings, and finally by using a random
     number generator.

B. Resolved, That an Absentee Balloting Special Rule of Order be
     adopted as follows:

     When absentee ballots are to be used for voting, they shall be
     opened and counted at a regular meeting. The Secretary shall
     notify the membership at least 21 days prior to such a vote
     including a description of the matter to be voted upon.

     The Secretary shall create a ballot which includes the
     particulars of the resolution or election which is the subject
     of the vote and shall transmit a copy of the ballot to the
     membership at least 14 days, but no more than 28 days, prior to
     the voting meeting. Any instructions or other materials
     necessary for the vote shall be included with the ballot. Votes
     may be cast from the time ballots are distributed until the
     polls are closed at the voting meeting. The Secretary shall
     receive all absentee ballots cast and bring these to the voting
     meeting but may not unseal them.

     At the voting meeting, the Members shall select two or more
     tellers from among themselves to unseal the ballots and count
     the vote. The secrecy of each Member's vote shall be maintained.

     The tellers shall provide a verifiable report summarizing the
     vote. The report shall contain full vote totals unless otherwise
     ordered.

C. Resolved, That a Newsletter Committee Special Rule of Order be
     adopted as follows:

     A Newsletter Committee shall be appointed by the newly-elected
     Board, promptly after taking office. Its duties shall include
     the publication of a monthly newsletter reporting on WPLUG and
     open source activities in the region. This committee shall
     provide regular reports to the Board and to the membership.

D. Resolved, That an IRC Virtual Meetings Special Rule of Order be
     adopted as follows:

     The Board and all committees may conduct meetings via Internet
     Relay Chat (IRC). The meeting chair shall create a moderated,
     invite-only channel in which the meeting will take place and
     shall be the sole channel operator. The meeting chair shall add
     participants to the channel after confirming their true
     identity. At the commencement of the meeting, a roll call shall
     be held with all participants identifying themselves by handle
     and by full name. All votes shall be conducted by roll call.
     Participants shall seek recognition on the channel by the
     meeting chair and shall wait to be publicly recognized before
     speaking. A text file of the IRC log of the meeting shall be
     included as an attachment to the minutes.

E. Resolved, That a Erie Revival Committee Special Rule of Order be
     adopted as follows:

     A Erie Revival Committee shall be appointed by the newly-elected
     Board, promptly after taking office. Its duties shall include
     working with Erie locals to revive ErieLUG. This committee shall
     provide regular reports to the Board and to the membership.

F. Resolved, That the vacancy of Chair of the Investigating Committee  
will
     be filled as follows:

     Pending unanimous board vote, Michael Hansell will be appointed  
chair
     of the Investigating Committee until the new board takes office.  
His
     duties are listed in the current bylaws under section 7.3 The  
new board
     upon taking office may decide to keep this appointment in effect.

G. Resolved, That accepting pre-registered for membership as members
     of WPLUG will be as follows:

     All of those who are listed in the pre-registered for membership
     database as of 5pm on Thursday September 22, 2005 will be  
considered
     for membership of WPLUG. Each name will be reviewed for  
unanimous board
     approval. The Secretary will announce if anyone has contacted him
     stating that they do not wish to accept membership. For those  
who are
     accepted, their dues will be considered current for one year from
     Thursday September 22, 2005.

H. Resolved, That setting the date for the nominations meeting will be
     as follows:

     The nominations meeting will be held on October 15, 2005

I. Resolved, That setting the date for the annual membership meeting  
will
     be as follows:

     The annual membership meeting will be held on November 5, 2005


Cheers,
++md