[wplug-board] donation for a non-profit

[Terence J. Golightly]

On 06/12/2012 01:48 PM, Pat Barron wrote:
> On 06/12/2012 10:46 AM, Joseph Prostko wrote:
>> Also, the WPLUG board has to approve this before even talking to WSCC, 
>> and given the bylaws, I'm not sure we can actualize this in time. Pat 
>> or Terry, you have any input into this?
> 
>  From my read of the bylaws:
> 
> Conduct of organizational business (like approving resolutions and 
> stuff) has to be done at a formal meeting for which proper notice has 
> been given.  Per the bylaws, the chair can call a special meeting at any 
> time, but must give 24 hours notice.  So the earliest we could meet 
> about it would be Wednesday afternoon sometime (and I'm stuck at work, I 
> imagine others are too, so practically speaking it would have to be 
> Wednesday evening).
> 
> We could have a conference call or IRC meeting, but technically (per the 
> bylaws) the decision to do that has to be taken at a prior, in-person 
> meeting.
> 
> If we try to get any changes made to the bylaws next year, we should try 
> to add provisions that allow meetings on very short (or no) notice if 
> all directors are present and agree to waive notice.  We should also try 
> to remove the requirement that all meetings are in-person by default, 
> and allow the chair to call a special meeting via IRC or conference call 
> the same way that an in-person special meeting can be scheduled.  These 
> changes would have to be proposed to the membership as a whole, and 
> approved by the membership via the absentee balloting provisions in the 
> bylaws.
> 
> I'm not sure we can do anything by Thursday, even if we meet tomorrow 
> evening and give the WSCC Networking Committee the approval to proceed, 
> there will also need to be some interaction with WSCC and I'm sure the 
> scheduling with them would depend on whether they have staff in the 
> building at the time, and nothing going on in the building that would be 
> disrupted by the work.
> 
> Whenever we can meet on this topic, what we probably should do is draw 
> up a project budget (i.e., there are no funds budgeted from the WPLUG 
> treasury for this activity - just to make that clear and in writing), a 
> set of requirements and constraints for how the project should be 
> conducted, and delegate to the WSCC Networking Committee the authority 
> to conduct the project without further consultation with the board (as 
> long as it's conducted within whatever requirements we have to lay 
> out).  That would get the board out of the loop, since our turnaround 
> time (from the time the board understands that a decision must be made, 
> to the time we can actually make the decision for the record) can be so 
> long - particularly around this time of the month, when we've just had a 
> board meeting and it's going to be a while before we have another.
> 
> --Pat.
> 
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Board,

Ok can we all agree to meet this Sunday at the Coffee Tree Roasters at
lets say 12noon?

Terry

-- 
Chairman The Western Pennsylvania Linux User's Group
chair at wplug.org
http://www.wplug.org