[wplug-board] Draft adjenda for September 22 board meeting

[Beth Lynn]

To correct a typo in item I

s/ The nominations meeting / The annual membership meeting

On Tue, 20 Sep 2005, Beth Lynn wrote:

> Draft posted below. Please review. I'd like to post the final to the members 
> list.
>
> --------------------------------
>
> Below is a full agenda for the next Western PA Linux Users Group board 
> meeting. Attendance is open to all who read this list. Please keep in mind 
> that attendance is encouraged for those who are interested
> but it is not a requirement for membership.
>
> Please RSVP to wplug at borkware.com if you plan to be in attendance.
>
> --------------------------------
>
> The Board of Directors of the Western Pennsylvania Linux Users
> Group will hold a meeting at 7pm on September 22, 2005, at
> John Harvard's Brew House, Monroeville area.
>
> Wilkins Township
> The Shops at Penn Center
> 3466 William Penn Highway
> Pittsburgh, PA 15235 tel 412-824-9440
>
> Use the following address in your favorite online map
> 3466 William Penn Hwy Pittsburgh, PA 15235-5413
>
> Agenda
>
> 1. Reading and Approval of Minutes
> 2. Reports of Officers, Boards, and Standing Committees
> 3. Reports of Special Committees
> 4. Special Orders
> 5. Unfinished Business and General Orders
> 6. New Business
>   A. Consideration of Election Special Rule of Order
>   B. Consideration of Absentee Balloting Special Rule of Order
>   C. Consideration of Newsletter Committee Special Rule of Order
>   D. Consideration of IRC Virtual Meetings Special Rule of Order
>   E. Consideration of Erie Revival Committee Special Rule of Order
>   F. Consideration of appointment of Michael Hansell to Chair of
>      the Investigations Committee.
>   G. Consideration of accepting pre-registered for membership as members
>      of WPLUG
>   H. Consideration of setting the date for the nominations meeting
>   I. Consideration of setting the date for the annual membership meeting
>
> Motions to be considered:
>
> A. Resolved, That an Election Special Rule of Order be adopted as
>   follows:
>
>   Each voting member may rate any number of nominees in a manner
>   that assigns to each nominee 1, 2, or 3 points. Members may also
>   write in unnominated candidates' names and assign 1, 2, or 3
>   points to each write-in candidate.
>
>   (Such write-in candidates are treated as identical to nominees
>   for the voting method, but write-in candidates are permitted to
>   serve as election tellers, as they may not have known in advance
>   that they received points.)
>
>   A voting member expresses consent for a nominee by giving the
>   nominee a rating. Only nominees who have been rated by a
>   majority of the voters can possibly be elected.
>
>   Counting is performed by adding up the point totals for each
>   nominee. The nominees with the highest point totals shall be
>   declared elected, subject to the consent condition mentioned
>   above. Director seats will be filled in the order of the highest
>   point totals first.
>
>   In case of ties, the nominees with higher numbers of 3-point
>   ratings shall prevail. Further ties shall be broken by counting
>   2-point ratings, 1-point ratings, and finally by using a random
>   number generator.
>
> B. Resolved, That an Absentee Balloting Special Rule of Order be
>   adopted as follows:
>
>   When absentee ballots are to be used for voting, they shall be
>   opened and counted at a regular meeting. The Secretary shall
>   notify the membership at least 21 days prior to such a vote
>   including a description of the matter to be voted upon.
>
>   The Secretary shall create a ballot which includes the
>   particulars of the resolution or election which is the subject
>   of the vote and shall transmit a copy of the ballot to the
>   membership at least 14 days, but no more than 28 days, prior to
>   the voting meeting. Any instructions or other materials
>   necessary for the vote shall be included with the ballot. Votes
>   may be cast from the time ballots are distributed until the
>   polls are closed at the voting meeting. The Secretary shall
>   receive all absentee ballots cast and bring these to the voting
>   meeting but may not unseal them.
>
>   At the voting meeting, the Members shall select two or more
>   tellers from among themselves to unseal the ballots and count
>   the vote. The secrecy of each Member's vote shall be maintained.
>
>   The tellers shall provide a verifiable report summarizing the
>   vote. The report shall contain full vote totals unless otherwise
>   ordered.
>
> C. Resolved, That a Newsletter Committee Special Rule of Order be
>   adopted as follows:
>
>   A Newsletter Committee shall be appointed by the newly-elected
>   Board, promptly after taking office. Its duties shall include
>   the publication of a monthly newsletter reporting on WPLUG and
>   open source activities in the region. This committee shall
>   provide regular reports to the Board and to the membership.
>
> D. Resolved, That an IRC Virtual Meetings Special Rule of Order be
>   adopted as follows:
>
>   The Board and all committees may conduct meetings via Internet
>   Relay Chat (IRC). The meeting chair shall create a moderated,
>   invite-only channel in which the meeting will take place and
>   shall be the sole channel operator. The meeting chair shall add
>   participants to the channel after confirming their true
>   identity. At the commencement of the meeting, a roll call shall
>   be held with all participants identifying themselves by handle
>   and by full name. All votes shall be conducted by roll call.
>   Participants shall seek recognition on the channel by the
>   meeting chair and shall wait to be publicly recognized before
>   speaking. A text file of the IRC log of the meeting shall be
>   included as an attachment to the minutes.
>
> E. Resolved, That a Erie Revival Committee Special Rule of Order be
>   adopted as follows:
>
>   A Erie Revival Committee shall be appointed by the newly-elected
>   Board, promptly after taking office. Its duties shall include
>   working with Erie locals to revive ErieLUG. This committee shall
>   provide regular reports to the Board and to the membership.
>
> F. Resolved, That the vacancy of Chair of the Investigating Committee will
>   be filled as follows:
>
>   Pending unanimous board vote, Michael Hansell will be appointed chair
>   of the Investigating Committee until the new board takes office. His
>   duties are listed in the current bylaws under section 7.3 The new board
>   upon taking office may decide to keep this appointment in effect.
>
> G. Resolved, That accepting pre-registered for membership as members
>   of WPLUG will be as follows:
>
>   All of those who are listed in the pre-registered for membership
>   database as of 5pm on Thursday September 22, 2005 will be considered
>   for membership of WPLUG. Each name will be reviewed for unanimous board
>   approval. The Secretary will announce if anyone has contacted him
>   stating that they do not wish to accept membership. For those who are
>   accepted, they're dues will be considered current for one year from
>   Thursday September 22, 2005.
>
> H. Resolved, That setting the date for the nominations meeting will be
>   as follows:
>
>   The nominations meeting will be held on October 15, 2005
>
> I. Resolved, That setting the date for the annual membership meeting will
>   be as follows:
>
>   The nominations meeting will be held on November 5, 2005
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