[wplug-board] Draft adjenda for September 22 board meeting

[Beth Lynn]

Draft posted below. Please review. I'd like to post the final to the 
members list.

--------------------------------

Below is a full agenda for the next Western PA Linux Users Group board 
meeting. Attendance is open to all who read this list. Please 
keep in mind that attendance is encouraged for those who are interested
but it is not a requirement for membership.

Please RSVP to wplug at borkware.com if you plan to be in attendance.

--------------------------------

The Board of Directors of the Western Pennsylvania Linux Users
Group will hold a meeting at 7pm on September 22, 2005, at
John Harvard's Brew House, Monroeville area.

Wilkins Township
The Shops at Penn Center
3466 William Penn Highway
Pittsburgh, PA 15235 
tel 412-824-9440

Use the following address in your favorite online map
3466 William Penn Hwy Pittsburgh, PA 15235-5413

Agenda

1. Reading and Approval of Minutes
2. Reports of Officers, Boards, and Standing Committees
3. Reports of Special Committees
4. Special Orders
5. Unfinished Business and General Orders
6. New Business
    A. Consideration of Election Special Rule of Order
    B. Consideration of Absentee Balloting Special Rule of Order
    C. Consideration of Newsletter Committee Special Rule of Order
    D. Consideration of IRC Virtual Meetings Special Rule of Order
    E. Consideration of Erie Revival Committee Special Rule of Order
    F. Consideration of appointment of Michael Hansell to Chair of
       the Investigations Committee.
    G. Consideration of accepting pre-registered for membership as members
       of WPLUG
    H. Consideration of setting the date for the nominations meeting
    I. Consideration of setting the date for the annual membership meeting

Motions to be considered:

A. Resolved, That an Election Special Rule of Order be adopted as
    follows:

    Each voting member may rate any number of nominees in a manner
    that assigns to each nominee 1, 2, or 3 points. Members may also
    write in unnominated candidates' names and assign 1, 2, or 3
    points to each write-in candidate.

    (Such write-in candidates are treated as identical to nominees
    for the voting method, but write-in candidates are permitted to
    serve as election tellers, as they may not have known in advance
    that they received points.)

    A voting member expresses consent for a nominee by giving the
    nominee a rating. Only nominees who have been rated by a
    majority of the voters can possibly be elected.

    Counting is performed by adding up the point totals for each
    nominee. The nominees with the highest point totals shall be
    declared elected, subject to the consent condition mentioned
    above. Director seats will be filled in the order of the highest
    point totals first.

    In case of ties, the nominees with higher numbers of 3-point
    ratings shall prevail. Further ties shall be broken by counting
    2-point ratings, 1-point ratings, and finally by using a random
    number generator.

B. Resolved, That an Absentee Balloting Special Rule of Order be
    adopted as follows:

    When absentee ballots are to be used for voting, they shall be
    opened and counted at a regular meeting. The Secretary shall
    notify the membership at least 21 days prior to such a vote
    including a description of the matter to be voted upon.

    The Secretary shall create a ballot which includes the
    particulars of the resolution or election which is the subject
    of the vote and shall transmit a copy of the ballot to the
    membership at least 14 days, but no more than 28 days, prior to
    the voting meeting. Any instructions or other materials
    necessary for the vote shall be included with the ballot. Votes
    may be cast from the time ballots are distributed until the
    polls are closed at the voting meeting. The Secretary shall
    receive all absentee ballots cast and bring these to the voting
    meeting but may not unseal them.

    At the voting meeting, the Members shall select two or more
    tellers from among themselves to unseal the ballots and count
    the vote. The secrecy of each Member's vote shall be maintained.

    The tellers shall provide a verifiable report summarizing the
    vote. The report shall contain full vote totals unless otherwise
    ordered.

C. Resolved, That a Newsletter Committee Special Rule of Order be
    adopted as follows:

    A Newsletter Committee shall be appointed by the newly-elected
    Board, promptly after taking office. Its duties shall include
    the publication of a monthly newsletter reporting on WPLUG and
    open source activities in the region. This committee shall
    provide regular reports to the Board and to the membership.

D. Resolved, That an IRC Virtual Meetings Special Rule of Order be
    adopted as follows:

    The Board and all committees may conduct meetings via Internet
    Relay Chat (IRC). The meeting chair shall create a moderated,
    invite-only channel in which the meeting will take place and
    shall be the sole channel operator. The meeting chair shall add
    participants to the channel after confirming their true
    identity. At the commencement of the meeting, a roll call shall
    be held with all participants identifying themselves by handle
    and by full name. All votes shall be conducted by roll call.
    Participants shall seek recognition on the channel by the
    meeting chair and shall wait to be publicly recognized before
    speaking. A text file of the IRC log of the meeting shall be
    included as an attachment to the minutes.

E. Resolved, That a Erie Revival Committee Special Rule of Order be
    adopted as follows:

    A Erie Revival Committee shall be appointed by the newly-elected
    Board, promptly after taking office. Its duties shall include
    working with Erie locals to revive ErieLUG. This committee shall
    provide regular reports to the Board and to the membership.

F. Resolved, That the vacancy of Chair of the Investigating Committee will
    be filled as follows:

    Pending unanimous board vote, Michael Hansell will be appointed chair
    of the Investigating Committee until the new board takes office. His
    duties are listed in the current bylaws under section 7.3 The new board
    upon taking office may decide to keep this appointment in effect.

G. Resolved, That accepting pre-registered for membership as members
    of WPLUG will be as follows:

    All of those who are listed in the pre-registered for membership
    database as of 5pm on Thursday September 22, 2005 will be considered
    for membership of WPLUG. Each name will be reviewed for unanimous board
    approval. The Secretary will announce if anyone has contacted him
    stating that they do not wish to accept membership. For those who are
    accepted, they're dues will be considered current for one year from
    Thursday September 22, 2005.

H. Resolved, That setting the date for the nominations meeting will be
    as follows:

    The nominations meeting will be held on October 15, 2005

I. Resolved, That setting the date for the annual membership meeting will
    be as follows:

    The nominations meeting will be held on November 5, 2005