Difference between revisions of "MeetingChecklist"
From WPLUG
Curlynoodle (Talk | contribs) (→Duties of Host) |
|||
Line 2: | Line 2: | ||
== Duties of Host == | == Duties of Host == | ||
− | * | + | * Arrive at event venue at least 30 minutes early to begin setup. |
− | * | + | * If needed, recruit donut/bagel gopher. |
* Recruit setup crew. | * Recruit setup crew. | ||
− | * Recruit co- | + | * Recruit co-host(s). |
− | * Recruit | + | * Recruit clean-up crew. |
− | + | * Delegate setup of food table. | |
− | * Delegate setup of food table | + | * Delegate setup of room furniture. |
− | * Delegate setup of room furniture | + | * Delegate the hanging of signs by the entrances. |
− | * Delegate the hanging of signs by the entrances | + | * Delegate making coffee. |
− | + | * Delegate opening the door. | |
− | + | * Delegate A/V support. | |
− | * Delegate making coffee | + | * Provide a sign in sheet that asks for name, zip code, and comments. |
− | * Delegate opening the door | + | * Do announcements (upcoming events, introduce current speaker, tell people to turn all mobiles phones off, etc.) |
− | * Delegate | + | * Take care of any needs of the speaker. |
− | * Provide a sign in sheet that asks for name, zip code, and comments | + | * Inventory consumable assets, make note if something is running low or missing. |
− | * Do announcements (upcoming events, introduce current speaker, tell people to turn | + | * Write schedule on the whiteboard. |
− | * Take care of any needs of the speaker | + | * Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. |
− | * Inventory consumable assets, make note if something is running low or missing | + | |
− | * Write schedule on the whiteboard | + | |
− | * Be vigilant and take action against any situation which may cause harm to the overall success of the meeting | + | |
− | + | ||
'''Note:''' | '''Note:''' | ||
− | * May not be the speaker of the day | + | * May not be the speaker of the day. |
− | * Automatically part of the setup crew | + | * Automatically part of the setup crew. |
− | * Is responsible for holding a smooth and orderly meeting | + | * Is responsible for holding a smooth and orderly meeting. |
− | * Wears a name tag | + | * Wears a name tag. |
* Read http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2008/June/Articles/SergeantatArms.aspx for more ideas. | * Read http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2008/June/Articles/SergeantatArms.aspx for more ideas. | ||
Revision as of 01:08, 9 May 2009
This is a document which explains all of the roles of WPLUG meeting helpers who make everything a success.
Contents
Duties of Host
- Arrive at event venue at least 30 minutes early to begin setup.
- If needed, recruit donut/bagel gopher.
- Recruit setup crew.
- Recruit co-host(s).
- Recruit clean-up crew.
- Delegate setup of food table.
- Delegate setup of room furniture.
- Delegate the hanging of signs by the entrances.
- Delegate making coffee.
- Delegate opening the door.
- Delegate A/V support.
- Provide a sign in sheet that asks for name, zip code, and comments.
- Do announcements (upcoming events, introduce current speaker, tell people to turn all mobiles phones off, etc.)
- Take care of any needs of the speaker.
- Inventory consumable assets, make note if something is running low or missing.
- Write schedule on the whiteboard.
- Be vigilant and take action against any situation which may cause harm to the overall success of the meeting.
Note:
- May not be the speaker of the day.
- Automatically part of the setup crew.
- Is responsible for holding a smooth and orderly meeting.
- Wears a name tag.
- Read http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2008/June/Articles/SergeantatArms.aspx for more ideas.
Duties of Co-Host
- Be vigilant and take action against any situation which may cause harm to the overall success of the meeting
- Make sure people sign in
- Make sure that host remembers all of the announcements
- Step in with the host's duties if the host needs to leave the room for a bit or forgets to do something.
- Accept late pizza cash and place in cashbox
- Wears a name tag
Note:
- May not be the speaker of the day
- Does not necessarily need to be part of the setup crew
- Arrives no later than 10am
- Informs the host as they depart the meeting
Duties of Setup Crew
- Be present at 9:30am
- Setup of food table
- Setup of room furniture
- Hanging of signs by the entrances
- Fetching ice
- Refrigerating pop
- Make coffee
Note:
- May be someone who is new to WPLUG
- May be the speaker of the day
- If anyone shows up at 9:30am they are automatically part of the setup crew meaning they must participate in the general setup of the event.
Duties of the Pizza Troll
- Collect money during announcements
- Note special topping requests, if any
- Record toping wishes and make a decision as what to order
- Calculate the amount of pizza needed total cash needed for order and tip
- Listen for the phone in case the pizza delivery person calls
- Keeps track of ETA for pizza
- Meets the delivery person outside
- Retrieves the pop from the fridge
- Setup the pizza buffet
- Informs everyone that the pizza buffet is open
- Accepts late pizza money and places it in the cashbox
- May not be the speaker of the day
- Must be able to communicate directions to the meeting location
Duties of the Tear-Down Crew
- Clean up
- Pack up
- Because there are several eager people to help with tear down this task practically takes care of itself
Expectations of Veterans
- Be friendly and mingle if so inclined
- Show new comers the water cooler and restrooms
- Open the doors upon request
- Sign in and encourage others to do so
- Be alert and report concerns to host or co-host
- Wear a name tag if so inclined
- Be an asset
- This is anyone who's been to a WPLUG meeting before
Duties of the Donut Troll
- Shows up at 10am with donuts
- Informs the host that they will be doing so at least 24 hours before the meeting