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== Duties of Host == | == Duties of Host == | ||
| − | |||
* Be responsible for the time management of the meeting. | * Be responsible for the time management of the meeting. | ||
| − | * Do announcements (upcoming events, introduce current speaker, tell people to turn | + | * Do announcements (upcoming events, introduce current speaker, tell people to turn all mobiles phones off, etc.) |
* Take care of any needs of the speaker and introduce the speaker | * Take care of any needs of the speaker and introduce the speaker | ||
* Inventory consumable assets, make note if something is running low or missing. | * Inventory consumable assets, make note if something is running low or missing. | ||
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* Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | * Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | ||
'''Note:''' | '''Note:''' | ||
| − | * May | + | * May not be the speaker of the day or the presiding officer. |
* Automatically part of the setup crew. | * Automatically part of the setup crew. | ||
* Is responsible for holding a smooth and orderly meeting. | * Is responsible for holding a smooth and orderly meeting. | ||
| − | * | + | * Wears a name tag. |
== Duties of Co-Host == | == Duties of Co-Host == | ||
| − | |||
* Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | * Be vigilant and take action against any situation which may cause harm to the overall success of the meeting. | ||
* Welcome all guests. | * Welcome all guests. | ||
| − | * Take attendance and submit the report to the Secretary or meeting scribe | + | * Take attendance and submit the report to the Secretary or meeting scribe |
| − | * Make sure that host remembers all of the announcements | + | * Make sure that host remembers all of the announcements |
* Step in with the host's duties if the host needs to leave the room for a bit or forgets to do something. | * Step in with the host's duties if the host needs to leave the room for a bit or forgets to do something. | ||
* Watch kitty. If it gets full empty it and give it to the Treasurer. | * Watch kitty. If it gets full empty it and give it to the Treasurer. | ||
| − | * | + | * Wears a name tag |
'''Note:''' | '''Note:''' | ||
| − | * May | + | * May not be the speaker of the day |
| − | * | + | * Is part of the setup crew |
| − | * Informs the host as they depart the meeting | + | * Arrives no later than 10am |
| + | * Informs the host as they depart the meeting | ||
* Read http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2008/June/Articles/SergeantatArms.aspx for more ideas on how to create a welcoming environment. | * Read http://www.toastmasters.org/ToastmastersMagazine/ToastmasterArchive/2008/June/Articles/SergeantatArms.aspx for more ideas on how to create a welcoming environment. | ||
== Duties of Setup Crew == | == Duties of Setup Crew == | ||
| − | * | + | * Be present at 10 A.M. |
| − | * Setup of food table | + | * Setup of food table |
| − | * Setup of room furniture | + | * Setup of room furniture |
| − | * | + | * Hanging of signs by the entrances |
* Put cold beverages in the cooler | * Put cold beverages in the cooler | ||
* Make coffee | * Make coffee | ||
'''Note:''' | '''Note:''' | ||
| − | * May be someone who is new to WPLUG | + | * May be someone who is new to WPLUG |
| − | * May be the speaker of the day. | + | * May be the speaker of the day |
| + | * If anyone shows up at 10 A.M. they are automatically part of the setup crew meaning they must participate in the general setup of the event. | ||
| − | == Duties of the Tear-Down Crew == | + | == Duties of the -Tear-Down Crew == |
* Clean up | * Clean up | ||
* Pack up | * Pack up | ||
| Line 60: | Line 60: | ||
* This is anyone who is a dues paying member of WPLUG | * This is anyone who is a dues paying member of WPLUG | ||
| − | == | + | == Duties of the Refreshment Coordinator == |
| − | * List yourself as the " | + | * List yourself as the "Refreshment Coordinator" on the event wiki page AT LEAST 24 hours before the event. |
* Arrive at event at least 15 minutes early. | * Arrive at event at least 15 minutes early. | ||
* Provide receipt to host or other responsible party for reimbursement. | * Provide receipt to host or other responsible party for reimbursement. | ||
| − | * Check with ? to see if beverages (pop, coffee, coffee condiments or juice) need to be purchased | + | * Check with ? to see if beverages (pop, coffee, coffee condiments or juice) need to be purchased |
* Consider the time of the day when planning the menu. Items that have worked well are breakfast pastries, cake, hard boiled eggs, granola bars, chips, fruit, and candy. | * Consider the time of the day when planning the menu. Items that have worked well are breakfast pastries, cake, hard boiled eggs, granola bars, chips, fruit, and candy. | ||
| − | |||
== Duties of the Meal Coordinator == | == Duties of the Meal Coordinator == | ||
