<html><body><div style="color:#000; background-color:#fff; font-family:tahoma, new york, times, serif;font-size:18pt"><div><span>Why don't we wait until after the meeting on the 6th?</span></div><div><span>Judi<br></span></div><div> </div><div><span style="color: rgb(128, 0, 0); font-family: bookman old style,new york,times,serif;"><span style="color: rgb(191, 0, 191);"><span style="color: rgb(0, 0, 0);"><br></span></span></span><hr style="width: 100%; height: 2px;"><span style="color: rgb(128, 0, 0); font-family: bookman old style,new york,times,serif;"><span style="color: rgb(191, 0, 191);"><span style="color: rgb(0, 0, 0);"><br style="color: rgb(0, 0, 0);"><span style="color: rgb(255, 0, 0);"><font style="color: rgb(0, 0, 0);" size="3">Judi Galardi's</font><span style="text-decoration: underline;"> </span><span style="color: rgb(0, 0, 255); text-decoration: underline;">THRAE BACK ATCHA!</span></span></span></span></span><span style="color: rgb(0,
0, 0);">is here. Not here! At my website www.judithgalardi.com or </span>at: www.authorhouse.com. My other books are also available.<br><br><blockquote style="border-left: 2px solid rgb(16, 16, 255); margin-left: 5px; margin-top: 5px; padding-left: 5px;"> <div style="font-family: tahoma,new york,times,serif; font-size: 18pt;"> <div style="font-family: times new roman,new york,times,serif; font-size: 12pt;"> <font face="Arial" size="2"> <hr size="1"> <b><span style="font-weight: bold;">From:</span></b> Terence J. Golightly <terencejgolightly@gmail.com><br> <b><span style="font-weight: bold;">To:</span></b> wplug-board@wplug.org <br> <b><span style="font-weight: bold;">Sent:</span></b> Monday, November 21, 2011 10:10 PM<br> <b><span style="font-weight: bold;">Subject:</span></b> Re: [wplug-board] WPLUG Board transition<br> </font> <br>
Greetings,<br><br>New board members. We need to meet and choose new officers. We can do<br>this on the IRC channel. What would be a good day and time for<br>everyone? My initial guess would be after Thanksgiving for starters.<br>So if no one objects we consider a day next week.<br><br>Regards,<br><br>Terry<br><br>On 11/13/2011 11:57 PM, Vance Kochenderfer wrote:<br>> Welcome! I have added Pat Barron, Judi Galardi, Michael Loomis,<br>> and Joe Prostko to the wplug-board mailing list.<br>> <br>> First, a small introduction to the mailing list. Almost all<br>> discussion of WPLUG business should take place here. This will<br>> ensure that the discussion is archived for future reference and is<br>> accessible to the membership (you can view the archives at<br>> <<a href="http://www.wplug.org/pipermail/wplug-board/" target="_blank">http://www.wplug.org/pipermail/wplug-board/</a>>).
You can post to<br>> the list by e-mailing <<a ymailto="mailto:wplug-board@wplug.org" href="mailto:wplug-board@wplug.org">wplug-board@wplug.org</a>> or just by replying<br>> to this message.<br>> <br>> The only exception is sensitive or private matters that should not<br>> be exposed publicly. This includes membership lists (historically<br>> WPLUG has treated its members' names and contact info as private<br>> information).<br>> <br>> OK, so what's next? The election winners (Pat, Judi, Terry,<br>> Michael, and Joe) need to get together face-to-face and decide who<br>> will occupy which office. A summary of them is appended to this<br>> message; read through and see what you are interested in doing.<br>> <br>> After this is decided, inform me of the outcome and I will<br>> formally notify the membership of the new officers. At that point<br>> the old Board will cease to be
and the new Board takes office.<br>> <br>> The next Board meeting is already scheduled for December 6, 2011<br>> at 6:00pm at Crazy Mocha at 2100 Murray Avenue in Squirrel Hill<br>> <<a href="http://www.wplug.org/wiki/WPLUGBoard/Meeting-20111206" target="_blank">http://www.wplug.org/wiki/WPLUGBoard/Meeting-20111206</a>>. This can<br>> be changed with the unanimous agreement of all the new Board<br>> members.<br>> <br>> When the new Board has its first meeting, it may be worthwhile to<br>> invite former Board members to help kick things off and to hand<br>> over records/paperwork. The new Chair and Treasurer will also<br>> need to go to the bank to be put on the account.<br>> <br>> Once the transition is complete, Beth Lynn Eicher, Jim Harris,<br>> Stan Slomberg, and I should be removed from the mailing list.<br>> <br>> Please let us know if you have any questions. Thanks for being
a<br>> part of keeping WPLUG going strong!<br>> <br>> Vance Kochenderfer | "Get me out of these ropes and into a<br>> <a ymailto="mailto:vkochend@nyx.net" href="mailto:vkochend@nyx.net">vkochend@nyx.net</a> | good belt of Scotch" -Nick Danger<br>> <br>> <br>> Chair: The Chair exercises overall leadership. When things are<br>> functioning properly, this office requires the 2nd greatest amount<br>> of work. However, this workload can increase greatly when they<br>> are not since the Chair is ultimately responsible to see that all<br>> necessary tasks get done. He needs to know not only his duties,<br>> but the duties of all other officers as well. The Chair presides<br>> at all business and Board meetings. The bylaws provide that the<br>> Chair signs contracts, but this is an extremely rare
occurrence.<br>> <br>> The ideal Chair has a commanding presence, yet does not forcefully<br>> push his own agenda. To effectively preside, he needs to have<br>> solid knowledge of Robert's Rules and WPLUG's own bylaws and<br>> rules. He should take care that all members have the opportunity<br>> to participate and express an opinion, but when a course of action<br>> is decided upon by the group see that it is carried out without<br>> further delay. Ability to delegate tasks to others is important.<br>> The Chair needs to be able to keep track of numerous details and<br>> call them quickly to mind.<br>> <br>> <br>> Vice-Chair: The major duty of the Vice-Chair is to preside at<br>> meetings when the Chair cannot do so, and to succeed as Chair<br>> should he resign. The bylaws provide that the Vice-Chair also<br>> serves the principal spokesperson of WPLUG; this includes<br>>
answering mail to <a ymailto="mailto:info@wplug.org" href="mailto:info@wplug.org">info@wplug.org</a> and serving as chair of the<br>> Public Relations Committee. This office does not necessarily have<br>> a high workload, but if someone wants to take on new initiatives,<br>> it can expand quite a bit.<br>> <br>> When filling in for the Chair, the qualities listed under that<br>> office are desirable. Otherwise, the Vice-Chair needs to be<br>> comfortable communicating with outside parties and respond<br>> quickly, accurately, and tactfully to their questions. He needs<br>> to be aware of coming events and other WPLUG activities so he can<br>> respond accurately to inquiries, and when he doesn't know the<br>> answer, needs to be familiar enough with the organizational<br>> structure so he can pass questioners along to the right person.<br>> The major PR activity right now is Software Freedom Day,
and an<br>> ideal Vice-Chair would be interested in seeking out contacts with<br>> media and other organizations to raise WPLUG's profile and reach<br>> new populations.<br>> <br>> <br>> Secretary: The Secretary's major duty is record-keeping. The<br>> Secretary takes minutes, brings draft minutes to meetings for<br>> approval, and maintains archival copies of approved minutes. He<br>> also keeps all committee reports on file and provides committees<br>> with any instructions or documents referred to them. He is<br>> responsible for maintaining the membership rolls, and receives and<br>> processes all membership applications and must be prepared to<br>> answer questions from individuals about their membership status.<br>> This requires some coordination with the Treasurer. The Secretary<br>> also keeps track of all committee appointments. He sends out<br>> notification to the
membership of each business meeting and to the<br>> Board members of each Board meeting. He also sends out the<br>> requisite notifications for elections and bylaws amendments, and<br>> handles mail-in ballots for these. He needs to check the PO box<br>> for mail on a regular basis. The Secretary also prepares an order<br>> of business prior to each meeting for the use of the presiding<br>> officer. Under normal circumstances, the Secretary's job has the<br>> highest workload of all.<br>> <br>> The major characteristics needed in a Secretary are stability,<br>> predictability, and meticulous record-keeping. He needs to<br>> maintain complete and correct records of membership, minutes,<br>> rules, and committee activities. Because proper notice is<br>> required to hold a valid business meeting, the Secretary must send<br>> these out without fail and without needing prompting by
others.<br>> While knowledge of the whole of Robert's Rules is not strictly<br>> necessary, he must be familiar with the sections on minutes,<br>> previous notice and the call of the meeting, and committees. The<br>> Secretary must know WPLUG's rules and bylaws.<br>> <br>> <br>> Treasurer: This is also primarily a record-keeping position,<br>> albeit one with smaller scope and workload than the Secretary's.<br>> The Treasurer must maintain clear and accurate records of income<br>> and expenses. He is typically the one who writes checks, and must<br>> ensure money is spent only when properly authorized. The<br>> Treasurer must be able to visit the bank when necessary for<br>> deposits or other transactions. He coordinates with the Secretary<br>> to receive membership dues and bank statements mailed to the PO<br>> box. At every meeting, the Treasurer must be able to provide
the<br>> current account balance, cash balance, and income and expense<br>> reports, and prepare an annual report at the end of his term. He<br>> should also be aware of recurring expenses (e.g., server rental,<br>> domain name registration) and bring these to the attention of the<br>> Board or membership for reauthorization when they become due.<br>> <br>> Again, stability, predictability, and meticulous record-keeping<br>> are qualities needed in a good Treasurer. Few things will destroy<br>> member confidence in an organization more quickly than sloppy or<br>> improper handling of funds, so his actions must be beyond<br>> reproach. Strong knowledge of Robert's Rules is not necessary,<br>> other than the brief passage dealing with Treasurer's reports.<br>> <br>> <br>> Director-at-Large: The Director-at-Large has no specific duties,<br>> so would ordinarily have the smallest
workload. He is of course<br>> expected to attend Board and membership meetings. He can also<br>> serve as a utility player and take on tasks and roles as desired,<br>> so doesn't necessarily have to be bored all the time.<br>> <br>> An ideal Director-at-Large can objectively observe how the Board<br>> is functioning and volunteer to pitch in on those tasks that<br>> aren't getting adequate coverage. No special qualities,<br>> abilities, or knowledge are necessarily required.<br>> _______________________________________________<br>> wplug-board mailing list<br>> <a ymailto="mailto:wplug-board@wplug.org" href="mailto:wplug-board@wplug.org">wplug-board@wplug.org</a><br>> http://www.wplug.org/mailman/listinfo/wplug-board<br><br><br>-- <br>Vice Chairman The Western Pennsylvania Linux User's Group<br><a ymailto="mailto:vicechair@wplug.org"
href="mailto:vicechair@wplug.org">vicechair@wplug.org</a><br>http://wplug.org<br>_______________________________________________<br>wplug-board mailing list<br><a ymailto="mailto:wplug-board@wplug.org" href="mailto:wplug-board@wplug.org">wplug-board@wplug.org</a><br><a href="http://www.wplug.org/mailman/listinfo/wplug-board" target="_blank">http://www.wplug.org/mailman/listinfo/wplug-board</a><br><br><br> </div> </div> </blockquote></div> </div></body></html>