[wplug-board] Proposed Special Rule of Order relegating to meeting by conference call
Pat Barron
pat at lectroid.com
Tue May 1 10:45:32 EDT 2012
Here's a draft of my proposal - sorry for the delay, I had forgotten
this meeting was tonight. This is modeled after the Special Rule of
Order relating to meeting via IRC, I just changed it as appropriate and
added a couple things specific to conference calls.
--Pat.
/The Board and all committees may conduct meetings via a third-party
audio conferencing facility accessible by telephone (and that may be
accessible via the Internet in addition to by telephone). The
meeting chair shall select an audio conferencing service that is
available without cost, and shall be the sole conference moderator.
The audio conferencing facility selected shall provide at least one
of the following two features: 1) An individual access code or web
URL for the use of each attendee in the conference, or 2) An audio
tone or other signal that indicates when an attendee joins the
conference. At the commencement of the meeting, a roll call shall
be held with all participants identifying themselves by full name.
All votes shall be conducted by roll call. Participants shall seek
recognition by the meeting chair and shall wait to be publicly
recognized before speaking. If the conference facility in use
permits making an audio recording of the conference, a recording may
be made at the discretion of the meeting chair; the Commonwealth of
Pennsylvania (and possbily other jurisdictions) requires that all
participants in a telephone call must give consent before a
telephonic communication can be recorded; attendance at a WPLUG
meeting held by conference call shall constitute an individual
attendee's consent to recording. At the discretion of the meeting
chair, the recording of the audio conference may be posted on the
WPLUG wiki, or traditional text meeting minutes may be created and
posted on the WPLUG wiki. Any telephone toll charges, cell phone
airtime charges, Internet service charges, or any similar charges
related to access to the audio conference shall be the
responsibility of each attendee and will not be reimbursed by WPLUG./
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