[wplug-board] WPLUG Board transition

Wed Nov 23 12:21:47 EST 2011

I agree with Judi. Let's wait until the 6th.

On Tue, Nov 22, 2011 at 10:51, JUDI GALARDI <judigalardi at verizon.net> wrote:

> Why don't we wait until after the meeting on the 6th?
> Judi
>
>
> ------------------------------
>
> Judi Galardi's THRAE BACK ATCHA!is here. Not here!  At my website
> www.judithgalardi.com  or at:    www.authorhouse.com.  My other books are
> also available.
>
>   ------------------------------
> *From:* Terence J. Golightly <terencejgolightly at gmail.com>
> *To:* wplug-board at wplug.org
> *Sent:* Monday, November 21, 2011 10:10 PM
> *Subject:* Re: [wplug-board] WPLUG Board transition
>
> Greetings,
>
> New board members.  We need to meet and choose new officers.  We can do
> this on the IRC channel.  What would be a good day and time for
> everyone?  My initial guess would be after Thanksgiving for starters.
> So if no one objects we consider a day next week.
>
> Regards,
>
> Terry
>
> On 11/13/2011 11:57 PM, Vance Kochenderfer wrote:
> > Welcome!  I have added Pat Barron, Judi Galardi, Michael Loomis,
> > and Joe Prostko to the wplug-board mailing list.
> >
> > First, a small introduction to the mailing list.  Almost all
> > discussion of WPLUG business should take place here.  This will
> > ensure that the discussion is archived for future reference and is
> > accessible to the membership (you can view the archives at
> > <http://www.wplug.org/pipermail/wplug-board/>).  You can post to
> > the list by e-mailing <wplug-board at wplug.org> or just by replying
> > to this message.
> >
> > The only exception is sensitive or private matters that should not
> > be exposed publicly.  This includes membership lists (historically
> > WPLUG has treated its members' names and contact info as private
> > information).
> >
> > OK, so what's next?  The election winners (Pat, Judi, Terry,
> > Michael, and Joe) need to get together face-to-face and decide who
> > will occupy which office.  A summary of them is appended to this
> > message; read through and see what you are interested in doing.
> >
> > After this is decided, inform me of the outcome and I will
> > formally notify the membership of the new officers.  At that point
> > the old Board will cease to be and the new Board takes office.
> >
> > The next Board meeting is already scheduled for December 6, 2011
> > at 6:00pm at Crazy Mocha at 2100 Murray Avenue in Squirrel Hill
> > <http://www.wplug.org/wiki/WPLUGBoard/Meeting-20111206>.  This can
> > be changed with the unanimous agreement of all the new Board
> > members.
> >
> > When the new Board has its first meeting, it may be worthwhile to
> > invite former Board members to help kick things off and to hand
> > over records/paperwork.  The new Chair and Treasurer will also
> > need to go to the bank to be put on the account.
> >
> > Once the transition is complete, Beth Lynn Eicher, Jim Harris,
> > Stan Slomberg, and I should be removed from the mailing list.
> >
> > Please let us know if you have any questions.  Thanks for being a
> > part of keeping WPLUG going strong!
> >
> > Vance Kochenderfer        |  "Get me out of these ropes and into a
> > vkochend at nyx.net          |  good belt of Scotch"    -Nick Danger
> >
> >
> > Chair: The Chair exercises overall leadership.  When things are
> > functioning properly, this office requires the 2nd greatest amount
> > of work.  However, this workload can increase greatly when they
> > are not since the Chair is ultimately responsible to see that all
> > necessary tasks get done.  He needs to know not only his duties,
> > but the duties of all other officers as well.  The Chair presides
> > at all business and Board meetings.  The bylaws provide that the
> > Chair signs contracts, but this is an extremely rare occurrence.
> >
> > The ideal Chair has a commanding presence, yet does not forcefully
> > push his own agenda.  To effectively preside, he needs to have
> > solid knowledge of Robert's Rules and WPLUG's own bylaws and
> > rules.  He should take care that all members have the opportunity
> > to participate and express an opinion, but when a course of action
> > is decided upon by the group see that it is carried out without
> > further delay.  Ability to delegate tasks to others is important.
> > The Chair needs to be able to keep track of numerous details and
> > call them quickly to mind.
> >
> >
> > Vice-Chair: The major duty of the Vice-Chair is to preside at
> > meetings when the Chair cannot do so, and to succeed as Chair
> > should he resign.  The bylaws provide that the Vice-Chair also
> > serves the principal spokesperson of WPLUG; this includes
> > answering mail to info at wplug.org and serving as chair of the
> > Public Relations Committee.  This office does not necessarily have
> > a high workload, but if someone wants to take on new initiatives,
> > it can expand quite a bit.
> >
> > When filling in for the Chair, the qualities listed under that
> > office are desirable.  Otherwise, the Vice-Chair needs to be
> > comfortable communicating with outside parties and respond
> > quickly, accurately, and tactfully to their questions.  He needs
> > to be aware of coming events and other WPLUG activities so he can
> > respond accurately to inquiries, and when he doesn't know the
> > answer, needs to be familiar enough with the organizational
> > structure so he can pass questioners along to the right person.
> > The major PR activity right now is Software Freedom Day, and an
> > ideal Vice-Chair would be interested in seeking out contacts with
> > media and other organizations to raise WPLUG's profile and reach
> > new populations.
> >
> >
> > Secretary: The Secretary's major duty is record-keeping.  The
> > Secretary takes minutes, brings draft minutes to meetings for
> > approval, and maintains archival copies of approved minutes.  He
> > also keeps all committee reports on file and provides committees
> > with any instructions or documents referred to them.  He is
> > responsible for maintaining the membership rolls, and receives and
> > processes all membership applications and must be prepared to
> > answer questions from individuals about their membership status.
> > This requires some coordination with the Treasurer.  The Secretary
> > also keeps track of all committee appointments.  He sends out
> > notification to the membership of each business meeting and to the
> > Board members of each Board meeting.  He also sends out the
> > requisite notifications for elections and bylaws amendments, and
> > handles mail-in ballots for these.  He needs to check the PO box
> > for mail on a regular basis.  The Secretary also prepares an order
> > of business prior to each meeting for the use of the presiding
> > officer.  Under normal circumstances, the Secretary's job has the
> > highest workload of all.
> >
> > The major characteristics needed in a Secretary are stability,
> > predictability, and meticulous record-keeping.  He needs to
> > maintain complete and correct records of membership, minutes,
> > rules, and committee activities.  Because proper notice is
> > required to hold a valid business meeting, the Secretary must send
> > these out without fail and without needing prompting by others.
> > While knowledge of the whole of Robert's Rules is not strictly
> > necessary, he must be familiar with the sections on minutes,
> > previous notice and the call of the meeting, and committees.  The
> > Secretary must know WPLUG's rules and bylaws.
> >
> >
> > Treasurer: This is also primarily a record-keeping position,
> > albeit one with smaller scope and workload than the Secretary's.
> > The Treasurer must maintain clear and accurate records of income
> > and expenses.  He is typically the one who writes checks, and must
> > ensure money is spent only when properly authorized.  The
> > Treasurer must be able to visit the bank when necessary for
> > deposits or other transactions.  He coordinates with the Secretary
> > to receive membership dues and bank statements mailed to the PO
> > box.  At every meeting, the Treasurer must be able to provide the
> > current account balance, cash balance, and income and expense
> > reports, and prepare an annual report at the end of his term.  He
> > should also be aware of recurring expenses (e.g., server rental,
> > domain name registration) and bring these to the attention of the
> > Board or membership for reauthorization when they become due.
> >
> > Again, stability, predictability, and meticulous record-keeping
> > are qualities needed in a good Treasurer.  Few things will destroy
> > member confidence in an organization more quickly than sloppy or
> > improper handling of funds, so his actions must be beyond
> > reproach.  Strong knowledge of Robert's Rules is not necessary,
> > other than the brief passage dealing with Treasurer's reports.
> >
> >
> > Director-at-Large: The Director-at-Large has no specific duties,
> > so would ordinarily have the smallest workload.  He is of course
> > expected to attend Board and membership meetings.  He can also
> > serve as a utility player and take on tasks and roles as desired,
> > so doesn't necessarily have to be bored all the time.
> >
> > An ideal Director-at-Large can objectively observe how the Board
> > is functioning and volunteer to pitch in on those tasks that
> > aren't getting adequate coverage.  No special qualities,
> > abilities, or knowledge are necessarily required.
> > _______________________________________________
> > wplug-board mailing list
> > wplug-board at wplug.org
> > http://www.wplug.org/mailman/listinfo/wplug-board
>
>
> --
> Vice Chairman The Western Pennsylvania Linux User's Group
> vicechair at wplug.org
> http://wplug.org
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