[wplug-board] Fwd: ACFL&MH Reception Hall

[David Ostroske]

Here's Lynne Cochran's reply to me regarding renting the reception
room at the Carnegie Library in Carnegie. I've attached an ODT version
of the rental fee schedule for those allergic to DOC files.

I'll ask her if February 20th is available. I didn't see anything on
the website, but I think she had told me that they had a concert or
something that Saturday, and when they rent the music hall the
reception hall goes along with it.

Would someone be willing to go scope out the internet connection?
Lynne provided a phone number to schedule a site visit. Don't know
when that can be done.

I'm not booking anything until the board reaches a consensus. But we'd
have to make a decision fast if we're going to use Carnegie Carnegie.

-- Dave O


---------- Forwarded message ----------
From:  <cochranlynne at aol.com>
Date: Wed, Jan 6, 2010 at 9:02 AM
Subject: Re: ACFL&MH Reception Hall
To: eksortso at gmail.com


David,

I have attached the fee schedule sheet. Unfortunately I was using
someone else's computer yesterday and this wasn't available to me. It
should make everything clearer.

A Sunday rental would require two attendants but they would only be
$10 per hour each. I am waving the 2 attendant requirement if you rent
on a Saturday during library ours. Anything outside of library hours
requires two attendants.

There is a $100 deposit required to book the hall. It is applied to
the total fee and is non refundable. One we have the deposit and
contract the space is yours. There is also a proof of insurance or
completely refundable security deposit of $300 due prior to the event.

I would suggest a site visit to ascertain our network connection
capabilities. You can schedule this with me. 412-969-7072

In the winter the handicapped entrance is actually the best way for
everyone to access the reception hall. There are two other routes of
access. all entrances will be open.

I can post your event on the local online event calendars as well as
our calendar. We have multiple bulletin boards and can place flyers on
our circulation desk. I also have several local businesses that allow
me to put up posters and I would be happy to help.

I think that's it!

Talk to you soon,

Lynne



Lynne Cochran
Andrew Carnegie Free Library & Music Hall
Rental Manager
cochranlynne at aol.com
412-276-3456 ext. 7
412-969-7072

-----Original Message-----
From: David Ostroske <eksortso at gmail.com>
To: Lynne Cochran <cochranlynne at aol.com>
Sent: Tue, Jan 5, 2010 2:35 pm
Subject: Fwd: ACFL&MH Reception Hall

Thanks for writing so quickly, Lynne. I've forwarded what you sent me
to our planning list. In case you would like to know more about WPLUG,
here is our website. You can look up all of our past meetings,
including past installfests.
http://www.wplug.org/wiki/Main_Page

Here are the other questions that we have about renting the reception hall.

We spoke a bit about renting the reception hall for 4 hours on a
Sunday, and you had said that the rental price would be $320. That's
$200 for rental, $40 for the cleaning fee, and $10 per attendant (2)
per hour (4). If this were Sunday, though, wouldn't the attendants be
$20 each per hour? And in general, what counts as overtime?

Do you require a deposit for renting the space in advance of the
event? Are there other fees that we need to be aware of?

Since installfests typically involve lugging computer equipment (both
ours and attendees'), it would be good to have the accessible ramp and
entrance available to us for the duration of the event. Can this door
be unlocked, or would the attendants handle this duty? Are there other
points of access to the reception room that we could use?

Do you have any recommendations for advertising this event as "free
computer help" to your patrons? I found your online calendar of events
(linked below). Do you have a physical calendar or a corkboard that we
could post an announcement on?
http://www.eventkeeper.com/code/events.cfm?curOrg=CC

Can you tell me more about the network connection in the reception
room? Provided that we bring all of our own networking gear, would we
be able to use your connection to provide internet access to
attendees?

If we scheduled the time to rent the space, is there a possibility
that we would get bumped out that time slot? I don't get the
impression that this happens very often, seeing how far in advance you
have your events planned, but could it happen?

Finally, what would be the next steps we would take to secure the
room, if we decided to go ahead with the rental?

Thanks for all your help on this. I look forward to your response. If
you have any other questions for me, feel free to write. You can also
call me on my cell phone at 412-401-4951 at any time. This is
typically the easiest way to get ahold of me, by the way.

Hope to hear from you soon,
-- David Ostroske, Secretary, WPLUG


---------- Forwarded message ----------
From: David Ostroske <eksortso at gmail.com>
Date: Tue, Jan 5, 2010 at 1:59 PM
Subject: Fwd: ACFL&MH Reception Hall
To: Planning List for WPLUG <wplug-plan at wplug.org>


Lynne Cochran from the Carnegie Carnegie called me back earlier today,
and I called her back. Very pleasant person! We had a brief
conversation. She's not averse to doing email, so I'll keep a running
conversation with her, and I'll forward the details once we get all
the details.

Here's what she's sent me so far. The last Saturdays of January and
March are open. We could have any Sunday, when the library is not
open, to hold the installfest. The total for that would be $320 for a
four-hour rental, though I'm not sure if Sunday counts as overtime for
the required 2 attendants.

-- Dave O


---------- Forwarded message ----------
From:  <cochranlynne at aol.com>
Date: Tue, Jan 5, 2010 at 1:44 PM
Subject: ACFL&MH Reception Hall
To: eksortso at gmail.com


David,

Here is the breakdown of renting the reception hall:

Basic 4 hour rental - $200

Attendants ( I can schedule 1 if this is during library hours, 2 are
required if it is outside of library hours) - $10/hr per attendant

Cleaning fee - $40

Overtime is $20 per hour.

Library hours on Saturday are 10:00 AM to 5:00 PM.

As I said, January 30,2010 is available at this time and the next
available date after that is March 27, 2010.

I am looking forward to working with you.

Lynne Cochran
Andrew Carnegie Free Library & Music Hall
Rental Manager
cochranlynne at aol.com
412-276-3456 ext. 7
412-969-7072
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