[wplug-board] Business meeting procedure
Vance Kochenderfer
vkochend at nyx.net
Fri May 8 22:49:53 EDT 2009
Since Mathieu will have to fill in for Mike as chair tomorrow, I was
going to send this just to him, but thought it might be worthwhile to
have it documented here on the mailing list for reference. Here's a
brief rundown of the order of business for the member portion of the
meeting. For the complete details, refer to pp. 340-360 in Robert's
Rules of Order Newly Revised, 10th edition.
1. Reading and approval of minutes
Since the draft minutes have been distributed beforehand, the chair
can simply ask if there are any corrections. (Note that the
minutes must be read if any member demands it.) Then the chair can
simply declare the minutes approved as read (or corrected).
2. Reports of officers, board, and standing committees
a. Chair
b. Vice-Chair
c. Secretary
d. Treasurer
e. Director-at-Large
f. Board
Any important action by the board is reported here.
g. Internet Committee
Sometimes there are announcements to be made regarding the wiki
or mailing lists here. Otherwise, skip.
h. Program Committee
Usually we announce coming events, or any changes to the future
schedule.
i. Investigating Committee
j. Newsletter Committee
k. Public Relations Committee
Usually nothing to report for these three - if you haven't heard
from the committee in question that they want to make a report,
just skip them.
3. Reports of special (select or ad hoc) committees
a. ErieLUG Revival Committee
Usually nothing to report here.
b. Wilkins School Networking Committee
c. Homewood Lab Committee
May be some activity to report for these two, especially if they
want to solicit volunteers to help.
4. Special orders
Almost never anything under this heading, in which case it can be
skipped. Exceptions are that nominations and elections are treated
as special orders.
5. Unfinished business and general orders
These are items that were postponed from a previous meeting. There
never seems to be anything under this heading, in which case it can
be simply skipped.
6. New Business
This is where any new motions can be made.
Once we've reached the end of the meeting, the chair simply asks if
there is any further business. Hearing no answer, he says, "Since
there is no further business, the meeting is adjourned."
Vance Kochenderfer | "Get me out of these ropes and into a
vkochend at nyx.net | good belt of Scotch" -Nick Danger
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