[wplug-board] Business meeting procedure

Vance Kochenderfer vkochend at nyx.net
Fri May 8 22:49:53 EDT 2009


Since Mathieu will have to fill in for Mike as chair tomorrow, I was
going to send this just to him, but thought it might be worthwhile to
have it documented here on the mailing list for reference.  Here's a
brief rundown of the order of business for the member portion of the
meeting.  For the complete details, refer to pp. 340-360 in Robert's
Rules of Order Newly Revised, 10th edition.

1. Reading and approval of minutes
   Since the draft minutes have been distributed beforehand, the chair
   can simply ask if there are any corrections.  (Note that the
   minutes must be read if any member demands it.)  Then the chair can
   simply declare the minutes approved as read (or corrected).

2. Reports of officers, board, and standing committees
   a. Chair
   b. Vice-Chair
   c. Secretary
   d. Treasurer
   e. Director-at-Large
   f. Board
      Any important action by the board is reported here.
   g. Internet Committee
      Sometimes there are announcements to be made regarding the wiki
      or mailing lists here.  Otherwise, skip.
   h. Program Committee
      Usually we announce coming events, or any changes to the future
      schedule.
   i. Investigating Committee
   j. Newsletter Committee
   k. Public Relations Committee
      Usually nothing to report for these three - if you haven't heard
      from the committee in question that they want to make a report,
      just skip them.

3. Reports of special (select or ad hoc) committees
   a. ErieLUG Revival Committee
      Usually nothing to report here.
   b. Wilkins School Networking Committee
   c. Homewood Lab Committee
      May be some activity to report for these two, especially if they
      want to solicit volunteers to help.

4. Special orders
   Almost never anything under this heading, in which case it can be
   skipped.  Exceptions are that nominations and elections are treated
   as special orders.

5. Unfinished business and general orders
   These are items that were postponed from a previous meeting.  There
   never seems to be anything under this heading, in which case it can
   be simply skipped.

6. New Business
   This is where any new motions can be made.

Once we've reached the end of the meeting, the chair simply asks if
there is any further business.  Hearing no answer, he says, "Since
there is no further business, the meeting is adjourned."

Vance Kochenderfer        |  "Get me out of these ropes and into a
vkochend at nyx.net          |   good belt of Scotch"    -Nick Danger



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