[wplug-board] February Board Meeting

[Michael Semcheski]

I agree with much of what Ted said.  Here is idea1 on how to save some time:

1. Each board member is responsible for getting the minutes from the
previous meeting off of the wiki.
2. Any changes to the minutes should be on the agenda.

If we follow those two steps, we're going to save some time.
Previously, we've been finishing with the previous meetings minutes at
7:45 or 8:00.  Its ridiculous to spend an hour on such a trivial
thing.


This is idea2 on how to keep the meeting orderly:

1. Agenda is emailed out or posted to the wiki three to five days
before the board meeting.
2. Committee reports are emailed to the board three to five days
before the board meeting.
3. If you want to discuss something in the Committee report, the
agenda is revised and sent out again.
4. The agenda is not revised on the day of the meeting.

These are not hard and fast rules, but guidelines to keep us from
getting bogged down in Committee reports.

I'm going to try to follow idea1 and idea2.  I wouldn't presume to try
to impose these on you, but if you think they might work, then lets
give it a shot.





On Jan 23, 2008 3:10 PM, Ted Rodgers <trodgers at cs.cmu.edu> wrote:
> Michael Semcheski wrote:
> > Hi Vance,
> >
> > I don't think you are any more to blame for the lack of focus in the
> > board meetings than anyone else.  You may not be experienced, but you
> > will be eventually.
> >
> Vance, you're doing fine.  It's the organization thats is chaotic.
>
>
> > If we could get all of the committees to start meeting regularly and
> > doing some of the work the board has been doing, that would be great
> > -- even if the only ones on the committees were board members.
> >
> > As an example:
> > The Program Committee comes up with a proposed list of meeting dates
> > for the following six months.  The board votes on them and approves or
> > rejects them.  We can have a short discussion, but we should not spend
> > much of the board meeting looking at calendars and figuring out what
> > dates work.  We shouldn't be setting individual dates.
> >
> >
> It's just an example, but the Program Committee has set dates 3 times
> now ... and yet every meeting we are wasting time "confirming" that it's
> done.
>
> > But, the committees aren't going to start themselves up.  I think it
> > might require each board member to head up a committee.  There are six
> > committees listed on the wiki.  One of them is the investigating
> > committee, which can act on an as-needed basis.  That leaves five
> > other committees, and five board members.
> >
> Board members are already heading up the committees.  We've already been
> over this.  At some point it needs to be stated in simple English that
> the board is tired of being the only acting / active members of committees.
>
>
> On other matters, there should be a limit on board meeting length.  I
> think 1.5 hours should be reasonable; I'll negotiate a bit on that, but
> for normal board meetings we don't have so much going on that we need 3
> hours at every meeting.  Getting the committee "meetings" out of the
> board meeting would certainly help with this.  Also, while not all
> discussion is bad, 45 minute discussions over everything is ridiculous.
>
> Ted
>
>
>
>
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