[wplug-board] Draft Minutes for WPLUG Board Meeting, 1/18/2006

[David Ostroske]

I'm going to do things a little differently here with the draft
minutes. Let me post them now, and let you guys pore over them before
I post them to the membership. If I don't hear from anyone in 24
hours, I'll assume that nobody has any complaints.

So without further ado... Here are the draft minutes for the WPLUG
Board meeting that was held on January 18, 2006.

---
WESTERN PENNSYLVANIA LINUX USERS GROUP
Scheduled Board Meeting, January 18, 2005, 7:00pm
8220 Wean Hall, Carnegie Mellon University

CALL TO ORDER
The meeting was called to order at 7:16pm.

All 5 Directors were present at the meeting:
* Bill Moran, Chair
* Chris Teodorski, Director-at-Large
* David Ostroske, Secretary
* Patrick Wagstrom, Treasurer
* Beth Lynn Eicher, Vice-Chair

MINUTES
The minutes for December 6th, 2005 were adopted as corrected.

BOARD AND COMMITTEE REPORTS
* Officers
Beth Lynn has discovered more treasury funds, collected from an
attendee from a few years back who had expressed interest in becoming
a member. Dave said that he would contact this person and either add
him to the rolls or return his money, depending on whether or not he
wants to join.

Beth Lynn also reported that the Board still needs to meet certain
bank requirements, involving IDs and signatures.

Dave said that he needs to coordinate meeting announcements with the
Program Committee. We decided that the Vice Chair (Beth Lynn), or any
member of the Program Committee, can post event announcements, and
that the Secretary can post the official announcements, though any of
these people should be able to post to the wplug-members list.

Patrick provided a WPLUG Meeting Report to handle expenses, kitty and
pizza income, and membership changes. We can use this form at any of
our meetings, and provide a link to a PDF of the form for future
meetings. We'll have a formal treasurer's report at the next meeting.

* Internet Committee
There hasn't been a meeting yet of the entire Internet Committee. Bill
suggested having an IRC meeting.

Beth discussed the transition server, which will be upgraded and moved
to the general CMU campus machine room.

James O'Kane has moved to the West Coast, so will not be on the
Internet Committee. He has said that he is willing to share his
expertise with anyone who will take up his old duties.

Beth Lynn, Jonathan Billings, Scott Kriebel, and Duncan Hutty are
authorized to be channel ops on the IRC channel. #wplug is not an
official channel on FreeNode, which has not responded to our
application. We considered moving to another IRC network, perhaps the
one that the Ohio LUGs use. Patrick will also contact Rob Levin, who
is one of the founders of FreeNode, about making #wplug official.

* Program Committee
The committee will meet on Saturday the 21st. They need to come up
with a plan for scheduling future events, such as the public key
encryption talk that was recently discussed on the WPLUG mailing list.

Beth Lynn created the events at wplug.org address, which will forward any
event suggestions to the Board and the Program Committee. The address
was being tested at the end of the meeting.

* Investigating Committee: nothing to report.

* Newsletter Committee
They had a meeting at the InstallFest on January 7th. Elwin Green
still wants to be active, and Mike O'Connor expressed interest in
joining the committee. Without objection, both were added to the
committee.

The committee had also discussed getting wider distribution, expanding
the newsletter to four pages, and finding more authors to write
articles. The committee's report was placed on file.

* ErieLUG Revival Committee
Chris spoke with Brint, who didn't want to transfer ownership of the
domain. We will to pick up the domain when it expires in October 2006.

They are still considering an event in Erie sometime in February.
Discussions are currently on hold, but will resume following Bill
Bukowski's wedding.

NEXT AND FUTURE MEETINGS
We meet on the 2nd Wednesday of each month at 7:00pm (which we changed
from 6:30pm), with meeting places to be announced. The next regular
board meeting will be held on February 8th, 2005 at 7pm, somewhere on
CMU campus.

UNFINISHED BUSINESS
* Funding Policy
Patrick proposed a Funding Policy to provide allocations and
reimbursements to programs authorized by the membership. After some
revision, Patrick will post the official policy.

NEW BUSINESS
* PR Committee recommendation
Some debate and enlightenment on the wplug-plan list led to a
suggestion by Vance Kochenderfer that the Vice-Chair be made an
ex-officio member of the PR Committee. This can be taken up at this
Saturday's membership meeting, when the original recommendation will
be offered for debate.

* BusinessCalendar.org
Dave will research using this site and mailing list, for Pittsburgh
businesses and organizations, to advertise WPLUG events. He will
report at the next meeting.

* Linux Demo Day
Beth discussed having a Linux Demo Day on February 4th, and
advertising it on each of the Pitt and CMU campuses. Bill agreed to be
project manager for this project. Beth plans to present her Linux
essentials talk, and Dave will give a demo on some day-to-day
applications that can be run on a Linux desktop machine.

ADJOURNMENT
The meeting adjourned at 8:27pm.
--
David Ostroske <eksortso at gmail.com>