[wplug-board] Membership meetings

[Patrick Wagstrom]

On Tue, 2006-02-07 at 12:09 -0500, Bill Moran wrote:
> Hello all,
> 
> Looking at the schedule, I think it would be practical to schedule a
> membership meeting for March 5.  I believe the idea of having the
> meeting 10:00 - 11:00 is a good one, and we can then have the rest
> of the installfest.

Are you positive that you don't mean March 4th?  March 5th is a sunday
and I don't do sundays.

> I feel that trying to schedule a membership meeting for this coming
> Saturday is not such a good idea, as we won't have enough time to
> get all the ducks in a row, and our time on the 11th is limited.
> 
> The following are a number of things I'd like to have occur.  I'm
> interested in feedback on this:
> 
> 1) An announcement should go out ASAP.  This week would be good.
> 2) Can we reserve an actual room from 10:00 - 11:00 for the
>     meeting (in addition to the atrium)?

If nothing else, I can reserve a room in Baker/Porter or Hamburg.  I
can't reserve rooms in Wean or Newell-Simon (or rather, I don't know how
to if I could).

> 3) The following groups should have someone present to provide a
>     report:
>   a) Treasurer (will you be there, Patrick?)

No problem.

>   b) All committees
>   Even if the report is "nothing to report", there should be someone
>   there to give it.
> 4) Of course, David will need to have a current membership roster,
>     as well as the previous meeting's minutes for approval.
> 5) We need to set an agenda for the meeting.  We should discuss any
>     business to propose, then ask the membership if they have any
>     business they'd like added to the agenda.

An agenda is critically important.  With the last meeting we had no
agenda and it didn't happen because people didn't feel it was worth
their time.  Honestly I can't blame them.  Is there actual business that
needs to be conducted?

--Patrick