[wplug-board] Re: Agenda for the WPLUG Board Meeting, 2006-08-16

[chris at teodorski.com]

I also think it would be worth covering the topic:


The bylaws one year later -- how are they working?


Since I think this covers a large number of the items under New Business.


> Here's the revised agenda. I've added Patrick's topics. I also added
> one of my own, that I forgot last night.
>
> Draft Agenda for WPLUG Board meeting, 8/16/2006:
>
> 1. Reading and Approval of Minutes
>
>    The revised version was posted to the wplug-board list
>    before the August 5th meeting date. See:
>    http://www.wplug.org/pipermail/wplug-board/2006-August/000822.html
>
> 2. Reports of Officers, Boards, and Standing Committees
>    2.1. Officers
>       * Secretary's Report (membership totals)
>
>       As of midnight, WPLUG has 82 members.
>       The Board size prescribed in the bylaws is 7.
>       Thus, our membership meeting quorum is now 17.
>       The 45 charter members' dues lapse on September 22,
>       2006.
>
>       * Treasurer's Report
>
>       Patrick's report from the 8/5 meeting, with updates,
>       will suffice.
>
>       * [Reports from other officers as needed]
>
>       Do we have any?
>
>   2.2. Boards
>       * [Secretary reports anything the Board has proposed
>         for member action - if nothing, it may be worthwhile
>         to give a brief rundown of Board activity]
>
>       Let's use this time (now and in the future) to report
>       on the obligations that we set for ourselves at past
>       meetings.
>
>       * Beth, Bill: Future meeting spaces. We got the
>         library, right?
>
>       * Beth, Bill, Chris: LugRadio Live feasibility study.
>         Any new developments?
>
>       * Dave: Gmail-hosted email accounts. Regarding the
>         survey to the members. (Not sent yet, but I'll
>         explain why.)
>
>       * Beth, Patrick: Moving Installfest to a quarterly
>         schedule. Was this taken up by the Program Cmte in
>         any way?
>
>       * Patrick: Quorum issues. Did we ever get the swag
>         from Cafe Press? How about for next month?
>
>       * Patrick: Business cards. Have you located a good
>         printer? If so, what do we need to do?
>
>       * Patrick: FreeNode. Any new updates?
>
>       * Patrick, Beth: Ohio LinuxFest 2006. Word on the
>         caravan list? Word on enlisting Mike's aid?
>
>   2.3. Standing Committees
>       * Internet Committee
>       * Program Committee
>       * Investigating Committee
>       * Newsletter Committee
>       * Public Relations Committee
>
>       I will re-read the reports that were presented on 8/5,
>       unless there have been updates.
>
> 3. Reports of Special Committees
>    * ErieLUG Revival Committee
>
>    Ditto for ErieLUG Revival.
>
> 4. Special Orders
>
>    None.
>
> 5. Unfinished Business and General Orders
>    5.1. Pending Questions
>
>    * Annual dues increase. We'll take this up again, since
>      the membership meeting brought up some good points.
>      We could set annual dues at $20, and recommend a fund
>      for worthy people who cannot afford the dues.
>
>    5.2. Prior Unfinished Business
>    5.3. Prior General Orders
>    5.4. Current General Orders
>
> 6. New Business
>
> * Quorum Amendment: Dave suggests that the quorum for
>   membership meetings be reduced. Should we propose a bylaws
>   amendment?
>
> * Freeze board size at 5 people: According to Patrick,
>   having 7 on the Board will get messy. Should we propose
>   a bylaws amendment?
>
> * Need for better accounting at meetings: We don't know who
>   signed up and how their money got allocated at the last
>   few meetings.  Whoever is doing Pizza Troll and taking
>   membership needs to do this.  This is a financial
>   liability issue - it ensures we know where our money is
>   coming from and where it is going.
>
> * Committee activity: What actions can we take to get them
>   to do stuff?
>
> * Contact information for members: Patrick suggested a list
>   of criteria that we should have for all members: Name,
>   Email Address, Mailing Address, and Optional Phone Number.
>   Do we make this our policy? If so, how would we gather
>   this information from current members?
>
> * Paying dues in advance: What should the limit be, if any,
>   on members paying to renew memberships well beyond a
>   single year?
>
> * Membership lapsing: When and how do we alert members that
>   their dues are lapsing?
>
> * Membership resignation: Shall we set a policy? Or shall
>   we let the membership set a special rule of order to allow
>   for resignations?
>
> * New mailing address: Bill and Dave need to schedule time
>   to meet Patrick at the Squirrel Hill post office. There's
>   also the matter of passing the new address on to the
>   membership. How should we proceed with that?
>
> 7. Adjourn.
>
> --
> David Ostroske <eksortso at gmail.com>
> _______________________________________________
> wplug-board mailing list
> wplug-board at wplug.org
> http://www.wplug.org/mailman/listinfo/wplug-board
>