[wplug-board] Re: [wplug-members] Draft Minutes for Board Meeting, 12/3/2005

[Bill Moran]

Looks right to me.

BTW: I talked with Vance again and he said he's still not sure about
Elwin.  Apparently I misunderstood him on Saturday.  I'll make an
official correction at the next board meeting, but I just wanted folks
to know for now.

David Ostroske wrote:
> Here are the draft minutes of the WPLUG Board Meeting on Saturday,
> December 3, 2005.
>
> WESTERN PENNSYLVANIA LINUX USERS GROUP
> Scheduled Board Meeting, December 3, 2005, 1:30pm
> 1505 Newell-Simon Hall, Carnegie Mellon University
>
> CALL TO ORDER
> The meeting was called to order at 1:54pm.
>
> All 5 Directors were present at the meeting:
> * Chris Teodorski, Director-at-Large
> * Patrick Wagstrom, Treasurer
> * Beth Lynn Eicher, Vice-Chair
> * David Ostroske, Secretary
> * Bill Moran, Chair
>
> MINUTES
> The minutes for November 9th, 2005 were adopted as posted.
>
> COMMITTEE REPORTS
> * Internet Committee
> James O'Kane has agreed to join the Internet Committee, and Jonathan
> Billings has opted out of joining the committee.
>
> Beth Lynn reported that Jonathan Billings is still the channel op for
> the IRC channel. He can continue, and if the Internet Committee wants
> to delegate some tasks to him, then they can.
>
> Beth and Chris also discussed moving the Penguin server to a more
> powerful computer.
>
> * Program Committee
> The Program Committee has not met yet. Beth is still doing most of the
> work for now. Mike O'Connor had expressed interest in serving on the
> Program Committee.
>
> The Board agreed to add Mike O'Connor to the Program Committee.
>
> Beth Lynn reported that the Program Committee's mailing list has yet
> to be created. She will do that.
>
> * Investigating Committee
> Nothing to report.
>
> * Newsletter Committee
> Bill reported that Elwin Green will not be part of the committee.
>
> The committee will meet sometime in January.
>
> * ErieLUG Revival Committee
> Chris reported that Bill Bukowski is willing to work on the ErieLUG
> Revival committee.
>
> Beth reported that Brint needs to be contacted regarding transferring
> erielug.org to Penguin.
>
> They will consider booking a date in Erie sometime in February.
>
> NEXT AND FUTURE MEETINGS
> We meet on the 2nd Wednesday of each month at 6:30pm, with meeting
> places to be announced. The next regular board meeting will be held on
> December 14th, 2005. We will tentatively meet at the Outback
> Restaurant at PNC Park.
>
> After that, the next meeting is January 11th, 2006.
>
> UNFINISHED BUSINESS
> None.
>
> NEW BUSINESS
>
> # Sign the bank account signature card
> The bank asks that the Chair, Vice Chair, and Treasurer sign the bank
> account signature card and provide their social security numbers.
> Currently, the account is in Beth Lynn's name, so Bill and Patrick
> need to sign it. That will be taken care of today.
>
> # Refreshment fund
> Beth Lynn moved that we form a Refreshment Fund out of the funds
> recovered last month:
>
> --BEGIN
> A Refreshments Fund, which will be used for the purchase of meeting
> refreshments and sundries, shall be established. It will be
> administered by the Program Committee, which will report fund income
> and expenses to the Treasurer. The fund will be capped at $50.00, and
> any overage will be returned to the general treasury.
> --END
>
> After debate and amendment, the motion carried.
>
> #PR Committee
>
> Bill moved that we recommend the following language to the Membership
> for approval as a special rule of order:
> --BEGIN
> WPLUG PR committee
> A Public Relations Committee shall be appointed by the Board, and
> shall be renewed promptly after a new Board takes office. Its duties
> shall include:
> 1. To swell the ranks of WPLUG membership.
> 2. To establish and maintain WPLUG's reputation as a key organization
> for Open Source in western Pennsylvania.
> 3. To maintain a high level of awareness of WPLUG activities with the
> general public.
> 4. To obtain favorable publicity for WPLUG.
> 5. To establish and maintain contact with other Open Source
> organizations to coordinate efforts to further the cause of Open
> Source.
> The committee shall provide regular reports to the Board and to the
> membership.
> --END
>
> After debate and amendment, the motion carried. This will be announced
> for the next membership business meeting.
>
> Dave moved that we establish guidelines for how monetary disbursements
> can be made to the standing committees. After debate and amendment,
> Patrick moved to postpone this matter until the next meeting, in order
> to provide language that can handle reimbursements and other matters.
>
> The language as amended, which will be taken up as unfinished business
> at the next meeting, is as follows:
> --BEGIN
> Any standing Committee of WPLUG may acquire funds directly from the
> Treasurer, without other approval, subject to the following
> conditions:
> 1. Funds disbursed to the Committee are only authorized to be spend on
> activities included in the Committee's charter.
> 2. Disbursement is contingent on approval of the Treasurer. The
> Treasurer may deny funds if the situation warrants.
> 3. The Committee may not spend more than $100 in any 30 day period.
> The Committee may request larger funds by presenting a detailed
> spending proposal to the Board, who must approve the program prior to
> fund disbursement.
> 4. The Committee must present receipts for all monies spent in a timely
> manner.
> 5. The Committee must return unused funds at the request of the Treasurer.
> --END
>
> #Passing the Penguin
> Dave moved to recommend language to codify the Passing the Penguin
> procedure used at the membership meetings. After debate and amendment,
> Bill moved that the motion be postponed until March, and until then,
> we test the procedure (given permission to suspend the rules by the
> Membership) at the membership meetings. Bill's motion carried.
>
> The language as amended, which will be taken up as unfinished business
> at the March meeting, is as follows:
> --BEGIN
> PASSING THE PENGUIN
> A Special Rule of Order for less formal debate at membership meetings
>
> 1. The chair shall bring to each membership meeting a "penguin," which
> can be any physical item that can be recognized and potentially
> handled by any of the members present at the meeting. While the chair
> holds the penguin, all regularly established rules of debate are in
> full effect.
> 2. When recognizing a member during debate, the chair, at his
> discretion and without objection from the membership, may pass the
> penguin to that member. It is recommended, but not required, that the
> chair pass the penguin to whoever first made the motion, instead of
> introducing the penguin in the middle of a debate.
> 3. While the penguin is on the floor, the member holding the penguin
> has the floor and may speak on the subject being debated.
> 4. When the member has finished speaking, he may pass the penguin to
> another member who has signaled a desire to speak. When the other
> member receives the penguin, then that member has the floor. There is
> no limit to the number of times that a member may speak while the
> penguin is on the floor. However, if more than one person wishes to
> speak, the penguin should be passed to the person who has spoken the
> least often; and it is recommended that the penguin be passed to a
> member who holds an opposing point of view on the pending motion.
> 5. The chair may take back the penguin whenever a member finishes
> speaking. The chair may also take back the penguin while a member
> speaks if the member is in violation of the regularly established
> rules of debate, or if the penguin is passed to a member who would
> normally be ineligible to attain the floor.
> 6. While the penguin is on the floor, only the member holding the
> penguin may make a subsidiary motion. If the motion is in order, then
> the chair may either take back the penguin and enforce normal rules of
> debate, or start debate on the new motion with the maker of the motion
> holding the penguin.
> 7. When the debate on a pending motion comes to an end, the chair
> shall take back the penguin before the motion is disposed of.
> --END
>
> ADJOURNMENT
> The meeting adjourned at 2:54pm.
>
>
> --
> David Ostroske <eksortso at gmail.com>
>
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> wplug-members at www.wplug.org
> http://www.wplug.org/mailman/listinfo/wplug-members
>


-- 
Bill Moran
Potential Technologies
http://www.potentialtech.com