Editing September22BoardMinutes

Minutes for WPLUG Board Meeting
Thursday September 22, 2005, 7:00 PM
John Harvard's Brew House, 3466 William Penn Highway, Monroeville

CALL TO ORDER
The meeting was called to order at 7:25 PM.  A recess was called at  
7:51,
meeting reconvened at 8:11

Board members present at the meeting were:
* Beth Lynn Eicher, Chair
* Mark Dalrymple, Secretary

Also in attendance:
* David Ostroske
* Vance Kochenderfer
* Steve Hancock
* John Vukovic

1. Reading and approval of the minutes
The minutes for September 8th, 2005 were adopted

Next meeting: A virtual meeting, October 3, 2005


2. Reports of Officers, Boards, and Standing Committees
There were none.

3. Reports of Special Committees
There were none.

4. Special Orders
There were none.

5. Unfinished business and general orders
There were none.

6. New business

Resolved, That an Election Special Rule of Order be adopted as follows:

Each voting member may rate any number of nominees in a manner that assigns to each nominee 1, 2, or 3 points. Members may also write in unnominated candidates' names and assign 1, 2, or 3 points to each write-in candidate.

(Such write-in candidates are treated as identical to nominees for the voting method, but write-in candidates are permitted to serve as election tellers, as they may not have known in advance that they received points.)

A voting member expresses consent for a nominee by giving the nominee a rating. Only nominees who have been rated by a majority of the voters can possibly be elected.

Counting is performed by adding up the point totals for each nominee. The nominees with the highest point totals shall be declared elected, subject to the consent condition mentioned above. Director seats will be filled in the order of the highest point totals first.

In case of ties, the nominees with higher numbers of 3-point ratings shall prevail. Further ties shall be broken by counting 2-point ratings, 1-point ratings, and finally by using a random number generator.

The motion carried.

Resolved, That an Absentee Balloting Special Rule of Order be adopted as follows:

     When absentee ballots are to be used for voting, they shall be
     opened and counted at a regular meeting. The Secretary shall
     notify the membership at least 21 days prior to such a vote
     including a description of the matter to be voted upon.

     The Secretary shall create a ballot which includes the
     particulars of the resolution or election which is the subject
     of the vote and shall transmit a copy of the ballot to the
     membership at least 14 days, but no more than 28 days, prior to
     the voting meeting. Any instructions or other materials
     necessary for the vote shall be included with the ballot. Votes
     may be cast from the time ballots are distributed until the
     polls are closed at the voting meeting. The Secretary shall
     receive all absentee ballots cast and bring these to the voting
     meeting but may not unseal them.

     At the voting meeting, the Members shall select two or more
     tellers from among themselves to unseal the ballots and count
     the vote. The secrecy of each Member's vote shall be maintained.

     The tellers shall provide a verifiable report summarizing the
     vote. The report shall contain full vote totals unless otherwise
     ordered.


The motion carried.


     Resolved, That a Newsletter Committee Special Rule of Order be
     adopted as follows:

     A Newsletter Committee shall be appointed by the newly-elected
     Board, promptly after taking office. Its duties shall include
     the publication of a monthly newsletter reporting on WPLUG and
     open source activities in the region. This committee shall
     provide regular reports to the Board and to the membership.


The motion carried.


     Resolved, That an IRC Virtual Meetings Special Rule of Order be
     adopted as follows:

     The Board and all committees may conduct meetings via Internet
     Relay Chat (IRC). The meeting chair shall create a moderated,
     invite-only channel in which the meeting will take place and
     shall be the sole channel operator. The meeting chair shall add
     participants to the channel after confirming their true
     identity. At the commencement of the meeting, a roll call shall
     be held with all participants identifying themselves by handle
     and by full name. All votes shall be conducted by roll call.
     Participants shall seek recognition on the channel by the
     meeting chair and shall wait to be publicly recognized before
     speaking. A text file of the IRC log of the meeting shall be
     included as an attachment to the minutes.


The motion carried


     Resolved, That the vacancy of Chair of the Investigating  
Committee will be filled as follows:

     Pending unanimous board vote, Michael Hansell will be appointed  
chair of the Investigating Committee until the new board takes office.  
His duties are listed in the current bylaws under section 7.3 The  
new board upon taking office may decide to keep this appointment in effect.

The motion carried


     Resolved, That accepting pre-registered for membership as members
     of WPLUG will be as follows:

     All of those who are listed in the pre-registered for membership
     database as of 5pm on Thursday September 22, 2005 will be considered
     for membership of WPLUG. Each name will be reviewed for unanimous board
     approval. The Secretary will announce if anyone has contacted him
     stating that they do not wish to accept membership. For those who are
     accepted, their dues will be considered current for one year from
     Thursday September 22, 2005.


The secretary reported that no one has contacted him to decline
membership.  The motion carried.  The list of pre-registered members
is:
Paul Bialozor, Jonathan Billings, Steven Boffardi, Ryan Brown, Stephen
Carter, Evelyn Chao, Dan Cielecy, Michael Conlon, Mark Dalrymple,
Brough Davis, Phil Dorsey, Warren Dukes, Beth Lynn Eicher, Bill
Eicher, Bobbie Eicher, Matthew Engel, Richard Farina, Stephen Hancock,
Michael Hansell, Matthew Hughes, Duncan Hutty, Vance Kochenderfer,
John Koczko, Scott Kriebel, Bill Lavin, Arnaud Loos, Kolt Loughran,
Vicki McPherson, Bob Mente, Bill Moran, James Moran, Richard Neese,
Michael P. O'Connor, James O'Kane, David Ostroske, Max Putas, Ted
Rodgers, Biran Sammon, Mark Sikora, Greg Simkins, David Smith, Chris
Teodorski, John Vukovic, Patrick Wagstrom, and Frank Walder.



     A special committee of one or more persons be appointed by the
     WPLUG chair, with the WPLUG chair as an ex-officio member, to
     assist in reviving ErieLUG.


Motion by Beth Lynn Eicher, seconded by Mark Dalrymple.  The motion  
carried.


     Resolved, That setting the date for the nominations meeting will be
     as follows:

     The nominations meeting will be held on October 15, 2005


The motion carried


     Resolved, That setting the date for the annual membership meeting will be as follows:

     The annual membership meeting will be held on November 5, 2005


The motion carried, pending confirmation of venue.


The board Adjourned at 9:20 PM