Commission to Reform WPLUG

From WPLUG
Revision as of 20:59, 26 November 2013 by Centinel (Talk | contribs)

Jump to: navigation, search

The Commission to Reform WPLUG (CRW) is an informal group created to draft proposals that fix long-standing problems in WPLUG. It was created on December 9, 2012.


Purpose

WPLUG is struggling to compete against other technology groups. CRW's purpose is to expedite the reform process so that WPLUG can become competitive again as soon as possible:

  • Update the bylaws
  • Chart a new direction for WPLUG
  • Explore ways to make WPLUG less formal/political
  • Bring WPLUG's resources up to par with current technological standards

Operation

CRW has no membership requirements. If you decide to join, add your name to the membership list on this page.

Each month, CRW gathers its best ideas into a "reform package" that is formally proposed during the following month's WPLUG general user meeting. Ideas can be proposed or voted on at any time, but it is recommended to propose ideas outside of meetings and vote on them during the meetings so that people have time to think before they vote.

If an idea is approved by a majority of CRW members, it will be added to the current reform package.

Since CRW is not an official WPLUG organization, it doesn't receive official funding and is not governed by the WPLUG bylaws. Members are encouraged to apply the same "free and flexible" mindset to their deliberations: check your preconceptions at the door, be open-minded, and support the best ideas to reform WPLUG. Everyone who wants to present ideas will have an equal opportunity to do so.

Members

  • Justin Smith
  • Terry Golightly
  • Pat Barron
  • Vance Kochenderfer
  • Joseph Prostko

Meeting Logs

Saturday, December 15, 2012

Thursday, December 20, 2012

Thursday, March 28, 2013

Sunday, June 30, 2013

Upcoming Meetings

None at this time.

Reform Package History

CRW Discussion Archives

CRW Reform Packages

Reform Package 1: Bylaw changes, presented at January 2013 GUM.

Reform Package 2: WPLUG's general direction, to be presented at February 2013 GUM.

Reform Package 3: Focus TBD. To be presented TBD.

Reform Package 3 Ideas

Vance Kochenderfer

Event frequency

In my view, WPLUG needs to have at least one event per month. Even better is if we can have three or four months with two events (say, September with Software Freedom Day and another event).

Types of events

There need not be a General User Meeting (GUM) each month. I think some variety encourages different types of people to attend. Installfests and social events are acceptable. I do think the GUM is the long-standing "standard" event, and we should probably shoot for at least six of these in a given year.

Meeting venues

I really am a fan of the WSCC. I recognize that they charge for room use, and that there are fewer public transportation options. The big difference to me is that we are welcomed there, rather than simply tolerated as was the case at CMU, and it serves as a stable home base. Carnegie Library is OK for occasional events, but AFAIK will not permit us to hold all our meetings there.

A company or university meeting room is a fine location, but relies on having a person connected with that company or university to secure it for us. I'm glad Pat has been able to get us into IBM, but attendance doesn't seem to have been very high there - despite survey comments, I don't think the downtown location is preferred over Regent Square by our audience.

If we are facing cash flow problems with the small amount WSCC charges for rooms, I'm happy to pony up for that, and we can solicit contributions in addition to membership dues.

- Vance (talk) 02:30, 26 November 2013 (EST)


Justin Smith

The way I see it, we've got three main problems.

Too many GUMs

Having formal meetings on a monthly basis is fine if you've got people clamoring to present, but we don't. Therefore, I think we'd do well to have them once every 2-4 months. Since we're not sure how people would react to the social events I presume we'd be filling our off-months with, I recommend taking a conservative approach. Let's start with having GUMs every other month and see how that goes. If it's still too often, we can increase the interval to once every three months.

Event planning takes too long

We should be mindful of how long our event planning takes. Every time we want to hold an event, we have to start planning from scratch because we don't carry over themes from one event to the next. That's inefficient, and it isn't easy on our already-limited resources. Instead, let's split up the year into blocks of two months (or however often we agree to hold GUMs) and agree that all events in a given block will follow a given theme. We can either hold social events that build up to a GUM or hold a GUM and then have social events that build on the idea that was presented.

Not enough cohesion between events

For instance, let's say our theme for the January-February block is running your own Linux server. (This is an example, not a suggestion.) Someone gives a presentation about the uses for a Linux VPS and leaves people with suggestions for providers they can use to get started. (This is also an opportunity for us to earn commissions - just saying!) At the end of January, we hold an IRC chat session where people can come in and talk about how they're doing so far. In February, we hold a "Project Night" at some physical location where people come in and work on VPS stuff together - kind of like we did at the last GUM, except it's more targeted.

Remember how we were talking about holding classes? I still don't think we have the resources to do that, but linking events together might give us some of the same appeal. We'd be taking the time to really drive home particular topics. Maybe that would make people more likely to attend!

Accepted Reform Package 3 Proposals

None at this time